Hi there,
I am a research coordinator and have to oversee several research projects where students and university staff is involved. To get funding for new research projects we need to create a budget where we estimate the costs of involved staff. Since they are all involved in different projects I have to see who is actually available.

The question I have - I'm sure it's been asked before in one way or another, but I still couldn't find the answer to solve the problem myself. So I would really appreciate if someone could explain it to me once again. Thanks so much in advance.

Here what I need to do:

I have to plan a project, we need to find funding for it. I do know the activities/tasks and I do know the durations and their start times and dependencies. So I created the project using the gantt view. Now I have to add the resources and here the problems start.
For the first task (writing draft research plan) I know that it has to be done within two weeks. The senior researcher (100% Pensum) will invest 8 hours in total. The professor (50% pensum) will review it in 2 hours and the research coordinator (50% pensum) checks the formality in 1h. In total these three persons invest 11 hours to complete this task and this should be done within the planned 2 weeks.
The consecutive task (looking for grants) will start once this task has been finished. Etc. etc.

Please, can you tell me how I can allocate the resources (I have the resources in the resource table with their salaries and their pensum. I have no question to this part)? How do I have to specify (fixed duration, work, or unit) the task in order to enter the hours per person working on the task, so that it won't change the duration (two calendar weeks) nor the work (which is 11 hours)? And how do I have to allocate the resources so that at the end I can see how many hours and when every person spends them on this project?

I hope this was somehow clear and I am very much looking forward for your help!

Thanks
Andri

PS. I am using MS Project 2016