It is much easier to point out what is happening in a real file and show you how to fix it.


Here are some ideas on removing sensitive or confidential information:


Replace confidential text with Random Filler in Word

Replace confidential text with filler in Word - Office Watch
This page has a macro that you can run to replace text in your document (a COPY of the document off course!) so that you can give us an example of the problem without exposing sensitive information.

I confirmed that the macro is doing a good job of randomizing. It addresses the concern that computer random functions are not really random. This macro uses a new “seed” for random function for EACH character. They demonstrate this by including the full alphabet string at the top of the document.

You can confirm this more easily by duplicating the 3 alphabet strings in your document. You will see that the letters are not given the same translation. And that some characters will appear more than once in the translations. i.e. if you include these strings at the top of your document you’ll more clearly see the effect of the randomization process

ABCDEFGHIJKLMNOPQRSTUVWXYZ
ABCDEFGHIJKLMNOPQRSTUVWXYZ
ABCDEFGHIJKLMNOPQRSTUVWXYZ

abcdefghijklmnopqrstuvwxyz
abcdefghijklmnopqrstuvwxyz
abcdefghijklmnopqrstuvwxyz

1234567890
1234567890
1234567890
.
Functions to Generate generic "random" text in Word
.
Sometimes you just need "a bunch" of random or generic text so you can play / experiment with features in Word. Word has long had the =Rand() function. You just type =Rand() at the start of a paragraph and press <enter>. Word drops a block "random" text. This article describes the 3 alternative functions you can use for this and how to modify the generated output length

.

Of Rand()om text, old text and Lorem ipsum - =Rand() =Rand.Old() =Lorem()
Of Rand()om text, old text and Lorem ipsum - Office Watch
New wrinkles on an old Microsoft Office =rand() ‘random’ or filler text trick
Old Word hands know there’s a quick way to enter text into a document as a placeholder for testing or to help formatting while you’re waiting for the real content to arrive.