I created a macro with the following code to read through the first table and if there is an X, place data in the second table.
What I do not know how to do is have it run for all the documents that need to be changed/updated.
Code:
Dim strClean As String
Dim oTbl As Table
Dim Row As Integer
Dim Col As Integer
Dim strCellText As String
Set oTbl = ActiveDocument.Tables(3)
For Row = 1 To oTbl.Rows.Count
For Col = 1 To oTbl.Columns.Count
strCellText = oTbl.Cell(Row, Col).Range.Text
strClean = Mid(strCellText, 1, Len(strCellText) - 2)
If Trim(strClean) = "X" Then
With ActiveDocument.Tables(4).Cell(2, 3).Range
.Text = "nailed it"
End With
End If
Next
Next