Phil,

Please follow the instructions to perform a Mail Merge in Outlook 2007.

Microsoft Office Word 2007

1. On the Mailings tab, click Start Mail Merge, and then click Step by Step Mail Merge Wizard.

2. In the Mail Merge task pane, click Letters under Select document type, and then click Next: Starting document.

3. Use one of the following procedures:

a. If you want the want the body of the letter to be the document that is currently open, click Use the current document under Select starting document. Go to step 4.
b. If you want the want the body of the letter to be an existing template, click Start from a template under Select starting document, and then click Select template.
c. If you want the want the body of the letter to be an existing document, clickStart from existing document under Select starting document. ClickOpen, and then select the file that you want to use as your main document.

4. Click Next: Select recipients.

5. Under Select recipients, click Select from Outlook contacts. Under Select from Outlook contacts, click Choose Contacts Folder.

6. In the Select Contact List Folder dialog box, select the contact list that you want to use, and then click OK.

7. In the Mail Merge Recipients dialog box, make any changes that you want, and then click OK.

8. Click Next: Write your letter. Type your letter, if you have not already done so. Click where you want to insert the first field. In the Mail Merge task pane, click the field that you want to insert under Write your letter.

Alternatively, click More Items to display the Insert Merge Field dialog box, and then insert the field that you want. When you have finished writing your letter and inserting merge fields, click Next: Preview your Letter.

9. Click the left arrow or the right arrow to preview the way that the merged document will look for each recipient. Make any changes that you want. When you are finished, clickNext: Complete the merge.