Thread: Excel or Access
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Old 07-10-2017, 02:24 AM
hollies hollies is offline Windows 7 64bit Office 2016
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Quote:
Originally Posted by ArviLaanemets View Post
Access will clearly be an overkill

For 10 years, when the band played every single day, there will be less than 3700 rows of data (a single perfomance a row in table). Excel can handle this and more easily, and you'll have less headaches.

Leave at top of your table some empty rows where you'll calculate statistics.

It'll be reasonable declare your data as table, so enter headers into header row (at least row 3), and try to avoid spaces/underscores. P.e.
PerformDate, Avenue, Seats, Sales, ...
(Keep all data for single performance in single row)

Select headers and couple of underlying rows, and define the selection as Table (from menu: Insert>Table, check 'My table has headers')

At top of the sheet (leave an empty row above the table), aligned with table headers, enter formulas for calculating your statistic - use SUBTOTAL() function to calculate min, max, count, sum, average etc. You can have them in single row, when for one parameter only one stat is needed, but it will be better to have a separate row for every stat type you'll use - and leave cell empty when given stat isn't needed for particular parameter.

Use Freeze Panes to keep table headers and statistics always visible.

Enter your data into table.

Now, whenever you set any autofilter combination on your table, the statisics above will calculate min, max, count, sum, average etc. for filtered data

Many thanks for your reply and my apologies for not responding sooner but I had to go away for two weeks at very short notice.

My Excel table has the following 12 columns and in the last few years the band have performed 816 gigs.

Day - Date - Venue - City - Country - Capacity - Sold - Fee - % - Gross - Net - Note


I regularly need to find when we last played at a place and how it performed sales wise, or how many times have we played a particular venue and has it been profitable etc.

Is Excel the right tool and if so, I should be learning more about it. I have never used SUBTOTAL VLOOKUP or INDEX/MATCH functions so it is all a steep learning curve.
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