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Old 01-22-2019, 12:29 PM
jthomas666 jthomas666 is offline Windows 10 Office 2016
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Default Office 365 ProPlus -- Clear All option not displaying in Style master list


OK, so I'm working to rebrand some existing docs with an updated template. When doing this, I often run across paragraphs with lots of weird formatting--I like to use the Clear All option, then apply updated formatting on a clean slate.

But for some reason, these docs don't have the Clear all option. (see attachments for screenshots).

The Clear all option is present in new documents, as well as others. So the problem is restricted to these docs. I just need to know how to restore the option w/o completely redoing these docs.

thanks
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File Type: png clear all.png (3.1 KB, 12 views)
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Old 01-22-2019, 12:44 PM
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To remove formatting, you can apply the Normal style to selected paragraphs. Make use of the built-in shortcut Ctrl+Shift+N to apply Normal.

Formatting which is not stored in the underlying paragraph style can be removed with keyboard shortcuts. More specifically, direct font formatting can be removed from the selection with Ctrl+SpaceBar, and direct paragraph formatting can be removed with Ctrl+Q.
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Old 01-22-2019, 01:38 PM
jthomas666 jthomas666 is offline Windows 10 Office 2016
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Yes, those are workarounds. But if at all possible, I'd prefer to restore the Clear All option, if for no other reason that it bothers me when frequently used commands disappear.
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Old 01-22-2019, 01:49 PM
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Note that the Clear All option does exactly the same: it applies Normal style and clears direct formatting.

That said, I do understand that you are wondering why the Clear All option isn't working. For that I have no explanation.
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Old 01-22-2019, 06:34 PM
Charles Kenyon Charles Kenyon is offline Windows 10 Office 2016
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Quote:
Originally Posted by jthomas666 View Post
Yes, those are workarounds. But if at all possible, I'd prefer to restore the Clear All option, if for no other reason that it bothers me when frequently used commands disappear.
If you are going to use Office, get used to it. Commands get renamed, moved and removed. Yes, it is frustrating.

Do you have the Clear All button in the font group of the Home tab?
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Old 01-22-2019, 06:38 PM
Charles Kenyon Charles Kenyon is offline Windows 10 Office 2016
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Can you attach a document where this happens?


Is it formatted as a .doc document/ .docx document?
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Old 01-22-2019, 07:46 PM
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I seem to remember an option which could show/hide this in the Styles Pane. It seems to have disappeared from the GUI in the most recent versions of Word.

There is a reference to such a option in http://www.wordarticles.com/Articles...StylesPane.php which states
Quote:
The one exception is the item, “Clear All”, at the top. You may be able to hazard a guess as to what this does, and you probably wouldn’t be too far wide of the mark. There used to be a way to remove this, and still is, with VBA, or by manipulating the underlying XML, but I cannot find how to do so in the user interface.
I was unable to find the VBA command that is alluded to here so I can only suggest that someone go back and test earlier versions of Word to see if the option exists somewhere there.
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Old 01-22-2019, 08:00 PM
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I went exploring the xml components of a docx file and discovered the relevant setting in near the top of the settings.xml file.
w:clearFormatting="0" = don't show the Clear All option
w:clearFormatting="1" = show the Clear All option

So if you are comfortable editing xml files you could have a go at changing this setting on a copy of your affected document.
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Old 01-23-2019, 06:02 AM
jthomas666 jthomas666 is offline Windows 10 Office 2016
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Quote:
Originally Posted by Charles Kenyon View Post
Can you attach a document where this happens?


Is it formatted as a .doc document/ .docx document?
Here you go.

FWIW, the doc was created by someone who didn't have a lot of advanced Word knowledge. In other words, I have no idea how she did this. And she doesn't work here anymore, so I can't really ask her.
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File Type: docx test.docx (134.4 KB, 4 views)
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Old 01-23-2019, 11:03 AM
Charles Kenyon Charles Kenyon is offline Windows 10 Office 2016
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Here is your test document back, now showing Clear All.
I followed the suggestion by Andrew and modified the settings XML.


00 deleteme 2.png



I've added a note about this with Andrew's tip in the section of my Styles page about Clear All.


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File Type: docx test.docx (133.5 KB, 1 views)
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Old 01-24-2019, 07:37 AM
jthomas666 jthomas666 is offline Windows 10 Office 2016
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Many thanks!
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Old 01-24-2019, 10:51 AM
Charles Kenyon Charles Kenyon is offline Windows 10 Office 2016
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You are welcome.
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Old 01-26-2019, 06:31 PM
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For what it is worth, copying the content of the original document, minus the final paragraph mark, and pasting into a new, blank document also seem to restore the Clear All command.
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Old 01-26-2019, 08:47 PM
Charles Kenyon Charles Kenyon is offline Windows 10 Office 2016
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Quote:
Originally Posted by Stefan Blom View Post
For what it is worth, copying the content of the original document, minus the final paragraph mark, and pasting into a new, blank document also seem to restore the Clear All command.

Much easier!
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