Microsoft Office Forums

Go Back   Microsoft Office Forums > >

Reply
 
Thread Tools Display Modes
  #1  
Old 02-06-2017, 04:15 PM
ClaireB ClaireB is offline Running head with page number Mac OS X Running head with page number Office for Mac 2011
Advanced Beginner
Running head with page number
 
Join Date: Oct 2013
Posts: 41
ClaireB is on a distinguished road
Default Running head with page number

I'm updating a book I self-published two years ago. Suddenly the running heads in my MSWord document have changed. The page number used to appear on the same line (in the top corner) as the centered (italicized) running head--which is what I want. But now the page number, still in the top corner, is on a line ABOVE the running head (still italicized). How do I correct it so that both the page number and the running head are on the same line?



I have a style set for even-page running head and odd-page running head, and that seems to be working. Do I need a style that also incorporates the page number? Or is that separate?

Thank you for any guidance.

Claire Bettag

Last edited by Charles Kenyon; 03-10-2017 at 09:35 AM. Reason: Mark as solved
Reply With Quote
  #2  
Old 02-06-2017, 07:31 PM
Charles Kenyon Charles Kenyon is offline Running head with page number Windows 10 Running head with page number Office 2013
Moderator
 
Join Date: Mar 2012
Location: Sun Prairie, Wisconsin
Posts: 9,081
Charles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant future
Default

Page numbers are fields.
Page Numbers in Word 2007-2016

Keep in mind that you have at least two or three different headers. You will need to change each, perhaps in each section.

Work in a COPY.

Turn on display of non-printing characters and you will see that you have two separate paragraphs, one for your page number and one for your text. Delete the page numbers currently there and the containing paragraph. Move to the end of your running header text and press the Tab key, then press Ctrl+Shift+P (Cmd+Shift+P?) to insert a page number field.
Reply With Quote
  #3  
Old 02-06-2017, 07:45 PM
ClaireB ClaireB is offline Running head with page number Mac OS X Running head with page number Office for Mac 2011
Advanced Beginner
Running head with page number
 
Join Date: Oct 2013
Posts: 41
ClaireB is on a distinguished road
Default

Thank you so much for getting back to me so quickly. Just so I understand before plunging forward...

Yes, you are correct. I can see that I have two paragraphs in the header. And I'll have to correct different kinds of running heads. So here's my next question. You said "Move to the END of your running header text..." Won't that place the page number AFTER the running head? That will be OK for the odd-page running head, placing the page number in the upper right corner. But how do I get the even-page running head into the upper left corner?
Claire
Reply With Quote
  #4  
Old 02-07-2017, 05:12 AM
Charles Kenyon Charles Kenyon is offline Running head with page number Windows 10 Running head with page number Office 2013
Moderator
 
Join Date: Mar 2012
Location: Sun Prairie, Wisconsin
Posts: 9,081
Charles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant future
Default

I am assuming that you are using standard header formatting with a center and right tab setting. With your non-printing characters displayed, you should see a tab character (small arrow) before your centered text. Put the page number before that tab character.

If I am mistaken, change the alignment of your header text to left-aligned. Then place the page number before the text and press the tab key to center your text. (For the one on the right, left-align the text and press the tab key before it. Then go to the end of the text, press the tab key, and insert your page number.)

For your leisure reading:
In a relatively short time, you will save time by reading these. Word is a fairly complex program that Microsoft likes to make look easy. It is easy so long as you do not try to do much more than a letter. With lengthy documents and multiple headers/footers, it can feel like the program is trying to work against you if you do not have an understanding of at least some of its complexity. I realize that you are using the Mac version and these are Windows articles, the concepts are valid in the Mac version, though. You may have to find equivalent commands.
Reply With Quote
  #5  
Old 02-08-2017, 08:58 AM
ClaireB ClaireB is offline Running head with page number Mac OS X Running head with page number Office for Mac 2011
Advanced Beginner
Running head with page number
 
Join Date: Oct 2013
Posts: 41
ClaireB is on a distinguished road
Default

Thank you for sticking with me. I did delete the extra carriage return icon and got the page number and title on the same line at least. But a problem persists...

I know the problem is with styles. I have 34 different styles set for this book (headings, index, footnote, endnote, note references, block quote, running heads [even & odd], glossary, author, etc., etc., etc.). They worked just fine a couple of years ago and the book turned out great. Now when I'm trying to incorporate a new chapter (written in a separate document, without the styles applied) I'm having trouble.

The style for "running head, even page" is supposed to have a centered title and the page number in the upper left corner of the page. The style for "running head, odd page" is supposed to have a different centered title and the page number in the upper right. But each time I try to modify the style it applies to both the even and odd page alike.

I know it's something obvious that I'm not seeing!
Thanks for the links. The refresger on styles, with your notes, was especially helpful.

CORRECTION: When I modify the style the position of the page number (right or left) stays the same on both even and odd, but the differing text is appropriate / correct. The problem is that the page number is supposed to be on the left for even pages; on the right for odd.
Reply With Quote
  #6  
Old 02-08-2017, 09:37 AM
Charles Kenyon Charles Kenyon is offline Running head with page number Windows 10 Running head with page number Office 2013
Moderator
 
Join Date: Mar 2012
Location: Sun Prairie, Wisconsin
Posts: 9,081
Charles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant future
Default

The position of the page number is not set in styles, but in the header, itself. The page number is a field. You just position it differently in the odd-page header from the even-page header. Here are two links to parts of my page on Sections:

Page Numbers

Headers and Footers Recap

While you certainly could have separate styles for your odd and even page headers/footers, I'm not sure why you would.

more to follow
Reply With Quote
  #7  
Old 02-08-2017, 09:43 AM
Charles Kenyon Charles Kenyon is offline Running head with page number Windows 10 Running head with page number Office 2013
Moderator
 
Join Date: Mar 2012
Location: Sun Prairie, Wisconsin
Posts: 9,081
Charles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant future
Default

Quote:
Originally Posted by ClaireB View Post
***

CORRECTION: When I modify the style the position of the page number (right or left) stays the same on both even and odd, but the differing text is appropriate / correct. The problem is that the page number is supposed to be on the left for even pages; on the right for odd.
Again, you have two separate headers (not header styles, headers). Ignore the styles for the moment and focus on that. If you do not have two separate headers, that is the problem. Take a look at the links I gave you.

They are for the Windows menu versions of Word which is the closest to Word 2011 that I know. These principles for headers and footers and page numbers have been true of Word back to Word 5 on the Mac; I expect they are true of Word 2011. I could be mistaken, of course.
Reply With Quote
  #8  
Old 02-08-2017, 11:09 AM
ClaireB ClaireB is offline Running head with page number Mac OS X Running head with page number Office for Mac 2011
Advanced Beginner
Running head with page number
 
Join Date: Oct 2013
Posts: 41
ClaireB is on a distinguished road
Default

Well, I think I know what may have happened. I did not like the options for headers that Word gave me, so I created a "running head, even page" and a "running head, odd page" in styles. I must have also used the header "field" for page numbers (even and odd). As a result, I think I'm dealing with combined header and running-page styles. I'll have to play around and see if I can figure it out. Your links are helpful. Thanks! I'll likely come back to you after re-reading your stuff.
Reply With Quote
  #9  
Old 02-08-2017, 12:34 PM
Charles Kenyon Charles Kenyon is offline Running head with page number Windows 10 Running head with page number Office 2013
Moderator
 
Join Date: Mar 2012
Location: Sun Prairie, Wisconsin
Posts: 9,081
Charles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant future
Default

Again, the page number field is not part of a style. There is a page number character style built into Word. I try to avoid using it. It has nothing to do with placement. In your version of Word it may include a Frame.

Consider just using the Header style that comes with Word and modifying it to your liking. It has built-in a center tab stop and a right-margin right tab stop.
Reply With Quote
  #10  
Old 02-11-2017, 07:16 AM
ClaireB ClaireB is offline Running head with page number Mac OS X Running head with page number Office for Mac 2011
Advanced Beginner
Running head with page number
 
Join Date: Oct 2013
Posts: 41
ClaireB is on a distinguished road
Default

Your guidance is very helpful. Thank you for being so patient. I see that I should work in "headers". In the test copy I created I actually got it all to work. But when I re-opened it, it had reverted. I carefully went through each section verifying that I had "different first page" and both "odd / right" and "even / left" headers. I had also set the document formaatting that way. I see now, too, that all the formatting is within the section, guided by the section break at the end of the section. So I think I'm making progress. I am going to abandon this problem for the moment and update everything else (index, glossary, notes, etc.) and then come back to this. I fear, too, that one problem is the instability of the Mac version of Word (something everybody complains about). It may be why I can get everything "right" and think I've licked the problem, only to find it return when I reopen the document. Too frustrating...

Taking a few deep breaths for a while, and working on other stuff. See you later (smile!), and thank you, again,
Reply With Quote
  #11  
Old 03-01-2017, 01:51 PM
ClaireB ClaireB is offline Running head with page number Mac OS X Running head with page number Office for Mac 2011
Advanced Beginner
Running head with page number
 
Join Date: Oct 2013
Posts: 41
ClaireB is on a distinguished road
Default Running head with page number

Thank you Charles and John. I've returned to this issue and, with your help, I've got the even / odd page numbers straightened out. I'm almost OK with the running heads, too, except for one section.

No problem on the even pages. Same heading throughout.

On the odd pages the heading changes with each chapter / section. Everything works fine for sections 1-13. Then on section 14 (Appendix) the odd page headings say "Notes," instead of "Appendix." Section 15 is the beginning of the Notes section, so it's picking up the running head for the following section.

I have read a lot of the pieces you recommended about "sections in MS Word" and assume the problem has to do with the fact that section 14 header is being governed by the section break in section 15. But I can't figure out how to fix it.

I don't know if this is related, but I can "see / display" every section (through section 20, the last one) except for section 16, which I cannot find. Right after the Notes section (15) is the Glossary, section 17.

Any ideas?
Thank you both, again, so much for your invaluable help, and your patience.
Reply With Quote
  #12  
Old 03-04-2017, 07:29 AM
ClaireB ClaireB is offline Running head with page number Mac OS X Running head with page number Office for Mac 2011
Advanced Beginner
Running head with page number
 
Join Date: Oct 2013
Posts: 41
ClaireB is on a distinguished road
Default

Quote:
Originally Posted by Charles Kenyon View Post
Again, the page number field is not part of a style. There is a page number character style built into Word. I try to avoid using it. It has nothing to do with placement. In your version of Word it may include a Frame.

Consider just using the Header style that comes with Word and modifying it to your liking. It has built-in a center tab stop and a right-margin right tab stop.
Thank you, Charles. Finally, with your help, I've got all the number working in all the sections. Now, do you have thoughts about my very last problem? I've got all the running heads working right up till the end (through 13 sections). Then I hit a glitch on section 14. See my post of 1 March, with details. Many thanks, for all your previous help, and in advance for any thoughts about this one.
Claire
Reply With Quote
  #13  
Old 03-04-2017, 09:30 AM
Charles Kenyon Charles Kenyon is offline Running head with page number Windows 10 Running head with page number Office 2013
Moderator
 
Join Date: Mar 2012
Location: Sun Prairie, Wisconsin
Posts: 9,081
Charles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant future
Default

Section formatting is set in the section break following the section. The last paragraph mark in a document also functions as a section break for purposes of holding section formatting.

You may have section breaks that you are not seeing. If you have columns set, for instance, that involves section breaks.
Headers and Footers Recap
Reply With Quote
  #14  
Old 03-05-2017, 03:08 PM
ClaireB ClaireB is offline Running head with page number Mac OS X Running head with page number Office for Mac 2011
Advanced Beginner
Running head with page number
 
Join Date: Oct 2013
Posts: 41
ClaireB is on a distinguished road
Default

I’m having trouble with the running head (odd page / recto) in the last section of my manuscript. I’ve read — and re-read multiple times — the various recommended readings on sections and headings in Word. I know that the header / footer settings are controlled within each section and are controlled by the section break that follows the text. So I’m assuming that at least one of the section breaks that I’ve inserted is causing the problem.

Running heads in the headers of 13 sections of the manuscript appear as they should (static heading on even / verso pages; different heading for each section on odd / recto pages). No “first page headers” at all. All OK.

Then section 14 (“Appendix") and 15 (“Notes") don’t work. When I type the word “Appendix” in the first odd-page header of section 14, it appears in the subsequent odd-page headers of the section, as it should. BUT it continues to appear in the odd-page headers of the following section (section 15) as well. If I try to correct it by going into the first odd-page header in section 15 and typing “Notes,” then the odd-page headers in BOTH section 14 and section 15 display “Notes.” I cannot separate the two sections out so that each displays the correct header. Somehow sections 14 and 15 seem to be behaving as if they are one section, even though I have section breaks inserted.

So here’s how they are laid out from section 13 to the end:
At the end of section 13 is a “Section Break (Odd page)” leading to Appendix on odd page. All running heads in section 13 OK.

At the end of section 14 (Appendix) is a “Section Break (Odd page)” leading to Notes on odd page. The running heads in section 14 seem to be inseparable from the running heads in section 15). (see attachment).

At the end of section 15 (Notes) is a “Section Break (Continuous)” (see attachment)
Note that the single word “Notes” — which is a section HEADING, NOT A HEADER — constitutes the entire "section 15” (when I put the cursor in front of the letter “N” of the word “Notes” I see that I’m in section 15. If I place the cursor anywhere else within the word “Notes” it shows me in section 15. Nowhere else is that the case.) That single-word section was created in 2013 when I had to force the Glossary and Index to appear after the endnotes, which Word does not want to do. That trick was a minor miracle that Paul Epstein helped me accomplish in 2013 when I first created the manuscript and was having trouble getting the Index to be the last item.

I don’t know where section 16 is or what constitutes it. The next visible section is the Glossary, section 17.

At the end of section 17 (Glossary) is “Section Break (Odd page)” leading to the Index. All running heads in section 17 OK.
The Index is also fine.

So it looks like that strange “section 15”—the single-word section heading (not a header), “NOTES,” —may be where the problem is.

I would greatly appreciate any ideas. As far as I can see, this is the very last problem to solve before publishing.

Thank you, in advance.

Claire
Attached Images
File Type: png b after Appendix, before Notes.png (164.1 KB, 20 views)
Reply With Quote
  #15  
Old 03-05-2017, 03:39 PM
Charles Kenyon Charles Kenyon is offline Running head with page number Windows 10 Running head with page number Office 2013
Moderator
 
Join Date: Mar 2012
Location: Sun Prairie, Wisconsin
Posts: 9,081
Charles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant future
Default

Claire, please resize your image or change to the one attached so that I can read your post.
Attached Images
File Type: png 00 deleteme 1.png (118.8 KB, 19 views)
Reply With Quote
Reply

Thread Tools
Display Modes


Similar Threads
Thread Thread Starter Forum Replies Last Post
Running Head AND Page Number on First Page of Document (for APA Format) with Word 2003 DBinSJ Word 3 11-23-2016 11:52 AM
Running head with page number Start page number on page 3, go to page not working properly MetroBOS Word 7 01-30-2016 11:31 PM
Running head with page number Running head removal on Word 2011 tmschue Word 2 09-20-2015 07:34 PM
Running head with page number Chapter titles (Heading 1 style) are too long for running head sinz54 Word 1 04-08-2014 08:22 PM
Running head with page number Change Running head for each sections ClaireB Word 6 10-25-2013 08:40 PM

Other Forums: Access Forums

All times are GMT -7. The time now is 03:05 AM.


Powered by vBulletin® Version 3.8.11
Copyright ©2000 - 2024, vBulletin Solutions Inc.
Search Engine Optimisation provided by DragonByte SEO (Lite) - vBulletin Mods & Addons Copyright © 2024 DragonByte Technologies Ltd.
MSOfficeForums.com is not affiliated with Microsoft