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  #1  
Old 01-08-2017, 10:36 PM
icon_p icon_p is offline Windows 10 Office 2016
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Default Need help editing a word document!

Hi guys,



I just joined and am looking to you guys for help. I've received an unedited word document which I need to edit. The majority of the document is involves a line, or paragraph per page, so it needs to be 'compressed' (for lack of a better term). It's taking me forever to cut the line, or paragraph, from one page, then go up into the document and paste that section into the edited portion of the document.

Do you guys have a suggestion to make this process more efficient? Perhaps a way to simply delete the spaces between the unedited text?

Any advice you can give would be appreciated. Thanks!
  #2  
Old 01-08-2017, 10:58 PM
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macropod macropod is offline Windows 7 64bit Office 2010 32bit
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It's not clear from your description what the issue is. There are many possibilities and, without actually seeing the problem document, it would be difficult to give the right advice. Can you attach a document to a post with some representative data (delete anything sensitive)? You do this via the paperclip symbol on the 'Go Advanced' tab at the bottom of this screen.
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  #3  
Old 01-09-2017, 04:42 PM
icon_p icon_p is offline Windows 10 Office 2016
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Default Here is a sample

this is a sample of what I'm working with. I hope it attached.
So what I'm trying to do is condense the article, but cutting and pasting is taking forever since it's thousands of pages long. How can I reduce the space between the paragraphs quickly?
Attached Files
File Type: docx Document for editing.docx (16.5 KB, 3 views)
  #4  
Old 01-09-2017, 04:56 PM
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macropod macropod is offline Windows 7 64bit Office 2010 32bit
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You could do this with just two wildcard Find/Replace operations:
Find = ^12
Replace = (nothing)
Find = [^13]{3,}
Replace = ^p^p
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  #5  
Old 01-09-2017, 05:10 PM
icon_p icon_p is offline Windows 10 Office 2016
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Quote:
Originally Posted by macropod View Post
You could do this with just two wildcard Find/Replace operations:
Find = ^12
Replace = (nothing)
Find = [^13]{3,}
Replace = ^p^p

Sorry, but I have no idea what that means. By "find" do you mean Ctrl+F?
  #6  
Old 01-09-2017, 05:16 PM
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Quote:
Originally Posted by macropod View Post
You could do this with just two wildcard Find/Replace operations:
Find = ^12
Replace = (nothing)
Find = [^13]{3,}
Replace = ^p^p
I found "find/replace" and I can enter the Find=12, Replace = (nothing), but then how do I enter the second set of wildcard Find/Replace?

Should I highlight the entire document then do the first wildcard, then the second?
  #7  
Old 01-09-2017, 05:47 PM
jeffreybrown jeffreybrown is offline Windows Vista Office 2007
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Default

No, you shouldn't have to highlight the entire document.

You just run the first f/r with the wildcard selected and then run the second.

f/r is Ctrl + H
  #8  
Old 01-09-2017, 06:15 PM
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1. Open the Find/Replace dialogue (e.g. via Ctrl-H)
2. Input ^12 in the 'Find what' panel
3. Leave the 'Replace with' panel empty
4. Click on 'More'
5. Check 'use wildcards'
6. Click on 'Replace All'
7. Input [^13]{3,} in the 'Find what' panel
8. Input ^p^p in the 'Replace with' panel
9. Click on 'Replace All'
Done.
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  #9  
Old 01-09-2017, 08:50 PM
icon_p icon_p is offline Windows 10 Office 2016
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Default tried it and..

Quote:
Originally Posted by macropod View Post
1. Open the Find/Replace dialogue (e.g. via Ctrl-H)
2. Input ^12 in the 'Find what' panel
3. Leave the 'Replace with' panel empty
4. Click on 'More'
5. Check 'use wildcards'
6. Click on 'Replace All'
7. Input [^13]{3,} in the 'Find what' panel
8. Input ^p^p in the 'Replace with' panel
9. Click on 'Replace All'
Done.

at Step 9, it says "the Find What text contains a range that is not valid"
  #10  
Old 01-09-2017, 10:12 PM
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macropod macropod is offline Windows 7 64bit Office 2010 32bit
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That suggests you're using a system with a non-English regional setting. Try changing:
[^13]{3,}
to:
[^13]{3;}
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  #11  
Old 01-09-2017, 11:58 PM
eNGiNe eNGiNe is offline Windows 7 32bit Office 2010 64bit
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Is it possible that the original author, for some now forgotten reason, set 'Page break before' on the paragraph style?
  #12  
Old 01-10-2017, 12:58 AM
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macropod macropod is offline Windows 7 64bit Office 2010 32bit
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Quote:
Originally Posted by eNGiNe View Post
Is it possible that the original author, for some now forgotten reason, set 'Page break before' on the paragraph style?
That's not the issue - the OP's attached document (post #3) is not formatted that way.
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  #13  
Old 01-10-2017, 03:46 AM
icon_p icon_p is offline Windows 10 Office 2016
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Default no change :(

Quote:
Originally Posted by macropod View Post
That suggests you're using a system with a non-English regional setting. Try changing:
[^13]{3,}
to:
[^13]{3;}

I tried this, and the same box pops up "the Find What text contains a range that is not valid".
  #14  
Old 01-10-2017, 11:47 AM
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macropod macropod is offline Windows 7 64bit Office 2010 32bit
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The Find expression is valid - and works with your document. The error message suggests there has been an error in your implementation of it.
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  #15  
Old 01-11-2017, 03:06 AM
eNGiNe eNGiNe is offline Windows 7 32bit Office 2010 64bit
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Quote:
Originally Posted by macropod View Post
That's not the issue - the OP's attached document (post #3) is not formatted that way.
Oh well Ö I was just responding to the description ;-}
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