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  #1  
Old 01-24-2010, 07:45 PM
NJ007 NJ007 is offline Windows XP Office 2003
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Default FInd recurring words in Word 2003

Hi There

I am using MS word 2003. I regularly deal with documents with more than 100 references. One part of my job is to find the names that reappear in the document. At present, I am going through all the references manually and highlighting all names that reappear and how many times they reappear. Is there a way i can automatically highlight all names that reappear. I don't have a list of names that i need to compare the document with. Every time, the document is new. It would save me hours of work if the word can automatically highlight all names that occur more than once, and if possible give me the count for each name.
Any help would be great!!!

Many Thanks
NJ
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  #2  
Old 01-25-2010, 02:57 PM
Ulodesk Ulodesk is offline Windows XP Office 2007
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Default highlight

Type the word you seek in the find box. Below, you will see a drop-down button that says "Reading highlight." Press this and select "Highlight all." Word will then tell you, in the box, how many instances of the word have been highlighted.

Note, that the words will not, however, remain highlighted when you close or save the document; this is a temporary feature.

I am looking at Word 2007, but I am almost completely certain that the same feature was in the 2003 Find box.
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  #3  
Old 01-25-2010, 03:04 PM
NJ007 NJ007 is offline Windows XP Office 2003
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Default

Thanks!!! but i won't be looking for specific words.
What i want is to highlight all words that appear more than once in a document. As i said, i have a document with around 100 references. All references have names of people and dates and topics and publication source. What i want to do is highlight all names that are common between references. If i start searching for each individual name, it won't save me time.
Below is an example.
Smith K, Jonathan P, Peters S. a review on MS word. Microsoft journal; 63(2). 1999
Maxwell S, Smith K. a review on MS excel. MS journal; 2(5). 2009
When i enter the above data on a word doc, i want smith K to be highlighted because it appears in two references.
I hope this makes sense..

Many Thanks
NJ
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  #4  
Old 01-25-2010, 03:09 PM
Ulodesk Ulodesk is offline Windows XP Office 2007
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Default Out of my league

As far as I know, you'll need a custom macro for that, requiring a ready-made one that someone can provide or that you can find on the web, or someone to write one for you. I'm familiar with VBA (the coding language), but not a programmer.
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  #5  
Old 01-25-2010, 03:11 PM
NJ007 NJ007 is offline Windows XP Office 2003
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Thanks.. I guessed that,, was searching for the macro, but couldn't find n e..
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