I am using MS Word 2002.

I have a multi-page document with a title page that is designed as a boilerplate for issuing tenders. The title page has some key information that is repeated elsewhere in the document - primarily the tender name, date of issue and reference number. Historically users have used find/replace to update the boilerplate with the references throughout the document.

I have added Text Form Fields to the title page for the 3 key elements and named them ActivityName, ActivityDate, ActivityNumber. The title page is formatted bold in fontsize 18.

I have then created linked fields throughout the document referring back to these form fields on the title page. I did a test run and the field content update correctly but retains the formatting from the title page. The linked field should be in normal text, size 11. I used MERGEFORMAT to correct the formatting issue in the linked field.

My problem occurs when I make changes to the title page fields. ActivtyDate and ActivtyNumber seem to be OK but not for ActivityName. Each time I change the data in ActivityName field, the linked fields update but the addtional text that I added retains the title formatting rather than the main body formatting. I think the reason is that ActivityDate and ActivityNumber are set lengths whereas Activity Name is variable. Each time I add more text, the new text is not reformatted.

So the first time it looked like this:

Tender Name : Widgets

but the next time like this:

Tender Name : Widgets & Gadgets

Very frustrating but I'm sure a simple fix for those in this group. All feedback welcome. I'll pay the favour back with Excel and Access which I'm much more comfortable with. Thanks in advance.

Found the answer myself: Replace MERGEFORMAT with CHARFORMAT