I type mammogram reports, and I have the standard/default report saved in Autocorrect so that I can type 4 specific letters and the entire report comes up, that way I don't have to re-type the body of the report over and over, which is the same for each patient. I then go back and fill in things that are different on each patient.



The patient's findings are numbered at the end of the report, and the default report contains ONE numbered sentence at the end. Even if there is only one finding, it still has to be numbered. As I use page break and continue to each new report, again - I am using the autocorrect feature, the next patient's report will have "2." instead of "1.", and the following page will come up as "3." instead of "1." How do I get it to STOP DOING THIS?! I want it to come up as "1." every time! Is this possible?

I guess I could actually SHOW what I'm talking about. Here is the default report that is the same for each patient:

BILATERAL MAMMOGRAMS WITH CAD performed on 5/20/2013

Examination demonstrates bilateral No pathological microcalcifications are identified. There are no primary or secondary signs of malignancy.

IMPRESSION:
1. NO SIGNIFICANT CHANGE WHEN COMPARED WITH PREVIOUS STUDIES AS FAR BACK AS

CLASS II – BENIGN FINDINGS.

The sentence under "impression" is the one I am referring to. I type the patient's demographics and then type "ccad" and the report above comes up. Then I hit Ctrl+enter to get a page break, type the next patient's demographics, then type "ccad", and when the report comes up the sentence will be numbered "2."

This is really just a minor inconvenience but it is an inconvenience nonetheless, and for example, today I have over 100 reports to type, so going back to change that "2" a hundred times is going to be time consuming.

One solution, use the typed number 1 rather than auto numbering in that entry.

Well sure, I could do it that way, but since I would have to do that so many times, I was hoping to find a way to have it stay as 1 by using the autocorrect feature.

Maybe we are talking about different things here.

Autonumbering is very different from AutoCorrect. If you make a typed number rather than an Automatic number part of your AutoCorrect entry you will have it as part of your autocorrect.

By the way, hard page breaks (Ctrl-Enter) are not good. Much better is formatting for the first paragraph that is "page break before." This is because Word treats a hard page break as being inside a paragraph. It can give you very strange results when you make formatting changes to the first paragraph on a page and those changes also are made to the last paragraph on the preceding page. (This may have been fixed in recent versions, I haven't checked.)

Forgive me, but I am not sure I'm following what you're saying!

This is a single Word document that I type in. Each patient's report goes on a different page. I don't have to do any formatting once I type these reports, and I don't even print them out. Once I type the report, it gets copied and pasted into an electronic medical record, where it stays permanently. Each day when I type, I add to the end of the document, and I go back delete the reports when they are a week old.

The number is part of the autocorrect. When I type "ccad", the entire paragraph above, from the word "bilateral" to the word "findings" is what comes up. So, when I type "ccad", that numbered sentence is 1. If I make a page break and type "ccad" again, the numbered sentence is 2. Another page break and type "ccad", and the numbered sentence is 3. I want the number to always stay at 1.

If I click once on the number, and then right click, it gives me formatting options. I have tried several things but I can't find a way to fix this in those options. I consider myself to be fairly proficient with the features of Microsoft Word; however, this is something that I just cannot figure out. Autonumbering as you type is turned off in both places. Autoformatting is turned off. I just don't get it - I just cannot seem to fix it!

You need to recreate your ccad entry with a typed "1" instead of an Automatic number 1. The number is currently an automatic number in your saved ccad entry.

If the permanent patient record is a Word document, using Automatic numbers is especially problematic. When these are pasted into the permanent record they should probably be pasted as plain text!

Either that or anything having automatic numbers has to have them set up in relationship to styles that are active in both documents following the instructions set forth in How to create numbered headings or outline numbering in Word 2007 and Word 2010.