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Old 05-13-2013, 07:53 AM
hanrattyc hanrattyc is offline automatically insert an image into a document Windows 7 32bit automatically insert an image into a document Office 2010 32bit
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Hi, I am new here to the forum but I have a very quick question. I have a list of folders (management System) and in those folders is about 300 Forms and procedures. Each one has a heading and a footer. On the header is a logo.
My question is, can you set up a master document or template so that the header or footer or image can be changed on all these documents in one go, rather than having to go into each word document, change the logo to a new logo for example,. or a change an element of the header file and all the files will now get this element. Any help appreciated, the thoughts of having to do this all on our documentation is nightmarish.
Thanks in advance for any help given.
Cathal
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Old 05-13-2013, 04:27 PM
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Hi Cathal,

There are techniques that can be employed for creating documents whose content will update automatically when content in another file changes, but that's generally considered inadvisable for anything for which recourse to copies of the original documents is required for legal/tax purposes and the like. Essentially, these techniques work typically through the use of INCLUDETEXT and/or INCLUDEPICTURE fields. In those organisations using them, the templates concerned typically incorporate a macro to unlink the documents from the source material, specifically to prevent the kind of updating I mentioned.

Of course, where corporate manuals, etc. need to reflect current logos etc, the use of INCLUDETEXT and/or INCLUDEPICTURE fields is quite appropriate. Whilst in an ideal world these would be added to the documents when they're created, it can be done later.

The other approach is to forego the use of INCLUDETEXT and/or INCLUDEPICTURE fields and simply update the documents as required - which is the situation you're now in. This updating can be done programmatically, but you'd need to be selective about it, to ensure only the correct documents are updated and only the applicable portions of those documents are modified. For example, you wouldn't want to replace an entire header if it has content (eg serial Nos, dates) that needs to be retained.

Before anyone could provide specific advice on modifying your documents, we'd need to know more about the current header/footer content, how it is to be changed and how to locate any logos, etc that might be required.
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Paul Edstein
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