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Old 07-13-2012, 02:27 PM
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macropod macropod is online now Windows 7 64bit Office 2010 32bit
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Default Word 2007 & Later Key Data File Locations

On a PC, Word usually stores various key files in the locations indicated below.

If you paste the filepaths into Windows Explorer's Address Bar, it should find them regardless of what your username is. Windows is smart enough to understand what you mean. You ordinarily won't find these folders because they're hidden.

AutoCorrect Entries [formatted]
Formatted entries are stored in the Normal template

AutoCorrect Entries [unformatted]
C:\Users\%Username%\AppData\Roaming\Microsoft\Offi ce\*.acl

Bibliography Sources
C:\Users\%Username%\AppData\Roaming\Microsoft\Bibl iography\Sources.xml

Building Blocks
Look in:
C:\Users\%Username%\AppData\Roaming\Microsoft\Docu ment Building Blocks\1033\
under that you may find another numbered folder (eg 14), containing files named 'Building Blocks.dotx' and/or 'Built-In Building Blocks.dotx'
Building Blocks can also be stored in a document template or global template

Charts
C:\Users\%Username%\AppData\Roaming\Microsoft\Temp lates\Charts\*.crtx



Dictionary
C:\Users\%Username%\AppData\Roaming\Microsoft\Upro of\Custom.dic
(exclusions also saved here)

List Gallery
C:\Users\%Username%\AppData\Roaming\Microsoft\Word \ListGal.dat

Macros and keyboard shortcuts
Document or template

Quick Access Toolbar
C:\Users\%Username%\AppData\Roaming\Microsoft\Offi ce\Word.qat
Also may be saved in a document template or document but cannot be displayed from a global template loaded other than the Normal template

Quick Style Sets
C:\Users\%Username%\AppData\Roaming\Microsoft\Quic k Styles\*.dotx
(if modified and saved with same name as built-in Quick Style set, will also be saved here) Active Quick Style set is specified in the parent document template when the document is created

Smart Art Graphics
C:\Users\%Username%\AppData\Roaming\Microsoft\Temp lates\LiveContent\User\SmartArt Graphics\

Themes: Document; Fonts; Effects; Colours
C:\Users\%Username%\AppData\Roaming\Microsoft\Temp lates\LiveContent\User\Document Themes\
*.thmx ...\Theme Fonts\
*.xml, ...\Theme Effects\
*.xml, ...\Theme Colors\
*.xml for customized fonts, effects and colours
Active document theme is specified in the parent document template when the document is created

Templates
C:\Users\%Username%\AppData\Roaming\Microsoft\Temp lates\
File names end in .dot, .dotx or .dotm
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[MS MVP - Word]
  #2  
Old 07-13-2012, 07:48 PM
Charles Kenyon Charles Kenyon is offline Windows Vista Office 2010 32bit
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Quote:
On a PC, Word usually stores various key files in the locations indicated below.

If you paste the filepaths into Windows Explorer's Address Bar, it should find them regardless of what your username is. Windows is smart enough to understand what you mean. You ordinarily won't find these folders because they're hidden.
These are default locations. You or your network administrator may have changed them. If so you can find them using Windows find if you tell it to search in hidden and system folders.

Quote:
AutoCorrect Entries [formatted]
Formatted entries are stored in the Normal template

AutoCorrect Entries [unformatted]
C:\Users\%Username%\AppData\Roaming\Microsoft\Offi ce\*.acl
These are language-specific and depend on the language setting of the text in which they were recorded. You may have more than one of these files.

They can be difficult to back up manually. See the tools available at AutoCorrect2007.zip which is the AutoCorrect backup/restore template from the Word MVP FAQ, updated for use with Word 2007 and Word 2010. Another available tool with a gentler user interface is on Greg Maxey's site at AutoCorrect Utility Manager.

Quote:
Bibliography Sources
C:\Users\%Username%\AppData\Roaming\Microsoft\Bibl iography\Sources.xml

Building Blocks
C:\Users\%Username%\AppData\Roaming\Microsoft\Docu ment Building Blocks\1033\Building Blocks.dotx
C:\Users\%Username%\AppData\Roaming\Microsoft\Temp lates\LiveContent\User\Word Document Building Blocks\1033\Building Blocks.dotx
Can also be stored in a document template or global template
The filename of the default building blocks file in Word 2010-2013 is "Built-In Building Blocks.dotx" and it may be stored in a version-specific subfolder. That file, though, is not used to store any custom building blocks. The folder for Word 2010 is 14, for Word 2013 it is 15.

Building Blocks can be stored in any template. If the template is stored in the Document Building Blocks folder (above) the building blocks will be available in all Word documents. These templates will not show up in the template Add-Ins list, though. They will be available as storage locations for new building blocks. They can also be made global by storing them in the Word Startup Folder or the Office Startup Folder. If they are in a Startup folder they can hold other customizations as global templates and will show up in the Add-Ins list. Where can Building Blocks be stored?

AutoText

AutoText is a type of Building Block but must be stored in Normal.dotm or in the attached template for AutoComplete (a/k/a tooltips) to work in Word 2010. (AutoComplete does not work in Word 2007; in Word 2013 and later AutoComplete will work with AutoText stored in any template that is attached or loaded.) AutoText has been available since Word 97 at least.
Quote:

Charts
C:\Users\%Username%\AppData\Roaming\Microsoft\Temp lates\Charts\*.crtx

Dictionary
C:\Users\%Username%\AppData\Roaming\Microsoft\Upro of\Custom.dic
(exclusions also saved here)
Custom Label Definitions (2016 edit)
Custom label setups are stored in the folder %appdata%\Microsoft\Office in a file named pg_custom.xml. You can give this file to other users; they should store it in %appdata%\Microsoft\Office too. (Thank you HansV.)



Quote:
List Gallery
C:\Users\%Username%\AppData\Roaming\Microsoft\Word \ListGal.dat

Macros and keyboard shortcuts
Document or template
with a .docm or .dotm extension
Quote:

Quick Access Toolbar (QAT)
C:\Users\%Username%\AppData\Roaming\Microsoft\OFFI CE\Word.qat (Word 2007)
Also may be saved in a document template or document but cannot be displayed from a global template loaded other than the Normal template
In Word 2010-2013 changes to the QAT made through the Word Interface are stored by default in the file Word.officeUI not in the .qat file in the same folder. If both Word 2010 and 2013 are on the same computer, they will share this file and Word 2013 may reorder the entries.

QAT changes through the interface can also be stored in any document or template. If the template is a global template, the QAT changes will be available in all Word documents and templates. Otherwise, QAT changes stored in a template are available in any document attached to the template. Those stored in a document are available only in the document.

If changes are made to the QAT using XML rather than using the Word Interface, they also can be stored in any xml document or template. Generally these will need to be macro-enabled. See RibbonX: Customizing the Office 2007 Ribbon - by Robert Martin, Ken Puls, and Theresa Hennig Doing this gives more options for icons than those available through the interface.
Quote:

Quick Style Sets
C:\Users\%Username%\AppData\Roaming\Microsoft\Quic k Styles\*.dotx
(if modified and saved with same name as built-in Quick Style set, will also be saved here) Active Quick Style set is specified in the parent document template when the document is created

Smart Art Graphics
C:\Users\%Username%\AppData\Roaming\Microsoft\Temp lates\LiveContent\User\SmartArt Graphics\

Themes: Document; Fonts; Effects; Colours
C:\Users\%Username%\AppData\Roaming\Microsoft\Temp lates\LiveContent\User\Document Themes\
*.thmx ...\Theme Fonts\
*.xml, ...\Theme Effects\
*.xml, ...\Theme Colors\
*.xml for customized fonts, effects and colours
Active document theme is specified in the parent document template when the document is created

Templates
C:\Users\%Username%\AppData\Roaming\Microsoft\Temp lates\
File names end in .dot, .dotx or .dotm
If this is not the location of your user templates you can find them using the vba Editor. Press Alt-F11 to get to it. If the Immediate Window is not at the bottom of the screen, activate it by pressing Ctrl-G.

To get the location of your user templates folder as determined by Word type (or paste) the following line into the Immediate Window and press Enter.

print options.DefaultFilePath(wdUserTemplatesPath)

Startup Folder and Workgroup Templates Folder

See Startup Folder for an explanation of what this folder is and how to find its location. One way to find it is in the Immediate Window of the vba Editor type the following and press Enter.
print options.DefaultFilePath(wdStartupPath)

Note, there may also be an OFFICE startup folder which will load into Word. The following are locations for that folder in Word 2007 and 2010 with a 64-bit operating system:

Word 2007: C:\Program Files (x86)\Microsoft Office\Office12
Word 2010: C:\Program Files (x86)\Microsoft Office\Office14
Word 2013: C:\Program Files (x86)\Microsoft Office\Office15

With a 32-bit operating system they would be:
Word 2007: C:\Program Files\Microsoft Office\Office12
Word 2010: C:\Program Files\Microsoft Office\Office14
Word 2013: C:\Program Files\Microsoft Office\Office15


Workgroup Templates do not have a default filepath. This needs to be set in the Word Options for File Locations and should not be the same folder as the user templates folder. Once set, their location can be determined through those Options or by using the following statement in the vba Editor Immediate Window and pressing Enter:
print options.DefaultFilePath(wdWorkgroupTemplatesPath)

Registry
The registry stores numerous settings. I don't pretend to know what they are about.
See What exactly does the Data Key in the Registry Store?

Status Bar

The Status Bar is stored in the registry. Here is the location for Word 2010.
HKEY_CURRENT_USER\Software\Microsoft\Office\14.0\W ord\StatusBar
Attached Images
File Type: png 00 deleteme 1.png (107.9 KB, 96 views)

Last edited by Charles Kenyon; 09-08-2016 at 07:38 AM. Reason: (2014) Update information on building blocks and QAT and include information on Word 2013 (2015: Registry & Status Bar info)
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