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Old 07-13-2012, 12:42 PM
helpwithword helpwithword is offline Windows 7 64bit Office 2010 64bit
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Default Remove Headings from navigation pane without altering format


I was given a number of forms that have multiple headings within each. I want to only have the one heading appear in the navigation pane, but I dont want the look or format of the form to change. Is there a way to do this without going through one at a time and changing the Style so that it is not a heading and then changing the font back to what it was manually?

Thanks for any help
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Old 07-13-2012, 02:36 PM
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macropod macropod is offline Windows 7 64bit Office 2010 32bit
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Originally Posted by helpwithword View Post
Ichanging the Style so that it is not a heading and then changing the font back to what it was manually
You should not be doing what you're suggesting - especially in a corporate environment - as the proper use of Styles is the foundation upon which good documents are designed and managed.
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Old 01-24-2013, 10:25 PM
apersonyouknow apersonyouknow is offline Windows XP Office 2010 64bit
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@macropod - I signed up for this forum (and this is something I hardly ever do) because I wanted to reply specifically to your comment.

You should not be doing what you're suggesting - especially in a corporate environment - as the proper use of Styles is the foundation upon which good documents are designed and managed.

This p*ssed me off so much because I was scouring the internet for about a good 10 minutes looking for an answer to the exact question the OP posted, and I thought EUREKA when I saw someone had answered their very question.

When I actually read your response, I was filled with such disdain! "You should not be doing what you're suggesting," WHY THE HELL NOT? "as the proper use of Styles is the foundation upon which good documents are designed and managed," fair enough -- except I can't get over the fact I think you're just covering up for a HUGE gigantic flaw in MS Word. Wow that totally sucks about MS Word, "especially in a corporate environment," how do you know they work in a corporate environment?

What if someone is editing a doc that never came from a corporate environment for their own personal use, and for whatever reason, their doc is RIDDLED with these stupid Headers plaguing the navigation pane? THEN WHAT? DOES the OP ever get a solution to their query? NO! No thanks to you, too!

I am so fed up manually removing all 100 of these stupid headers from my doc, while trying to keep the unique formatting of every little instance. I have no idea how the hell the original author of my doc managed to make about 100 "Header 1" navs all completely unique formatting. I could scream at the stupid original author, and I could scream at you, which I just did.
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Old 01-25-2013, 12:22 AM
eNGiNe eNGiNe is offline Windows 7 32bit Office 2010 64bit
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If you're only using these headings in the navigation pane, you could edit the lower-level styles and change their outline level to Body text; I believe this will keep them from showing up. That's assuming all the headings have been styled: if not, you may need to set up a new style and apply it – ctrl + Y [repeat last action that Word considers repeatable] is a great time-saver there. Don't know whether there's any way of fine-tuning the navigation-pane content the way you can tune a ToC.

I entirely agree that implementing styles is worthwhile – tip: I have Normal defined as Courier, magenta so I can instantly see where content has not had a "real" style applied – and that tidying up a non-styled document can be a pain. Not so sure, after decades as a consultant in many environments, that you can say "corporate environment" to suggest "correctly formatted Word file" <vbg>
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Old 01-28-2013, 12:54 AM
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macropod macropod is offline Windows 7 64bit Office 2010 32bit
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Originally Posted by apersonyouknow View Post
When I actually read your response, I was filled with such disdain! "You should not be doing what you're suggesting," WHY THE HELL NOT? "as the proper use of Styles is the foundation upon which good documents are designed and managed," fair enough -- except I can't get over the fact I think you're just covering up for a HUGE gigantic flaw in MS Word. Wow that totally sucks about MS Word, "especially in a corporate environment," how do you know they work in a corporate environment?
Word works that way by design. It is impossible to use Word without using Styles. Anyone interested in productivity and document stability should take the time to learn to use them properly. For anyone using Word for anything serious will soon learn that mis-using them only creates problems further down the track. I never suggested the person worked in a corporate environment; only that it's especially bad practice to do it there.

Quote:
What if someone is editing a doc that never came from a corporate environment for their own personal use, and for whatever reason, their doc is RIDDLED with these stupid Headers plaguing the navigation pane? THEN WHAT? DOES the OP ever get a solution to their query? NO! No thanks to you, too!
I fail to see how headers could 'plague' the navigation pane. What else do you expect to see there??? If Heading Styles have been mis-applied or mis-used, surely seeing them there points you to where the document needs attention.

You could, of course, simply save the document in RTF format, make a single edit to it using WordPad, then re-save. Alternatively, save the document in the ODT format. Close the file, then re-open it in Word. The result is a document with everything in the 'Normal' Style using what is called "direct formatting" applied to all non-Normal content. Be warned: doing this makes Word documents unnecessarily complex and bloated and causes all manner of editing problems.

As for your parting shot, don't shoot the messenger. I didn't design Word (I've never worked for MS, either); all I did was explain how it works. If you don't like it, use something else - that's your prerogative.
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Old 04-26-2014, 08:38 PM
guyinlaw guyinlaw is offline Windows 7 64bit Office 2010 64bit
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Quote:
Originally Posted by helpwithword View Post
I was given a number of forms that have multiple headings within each. I want to only have the one heading appear in the navigation pane, but I dont want the look or format of the form to change. Is there a way to do this without going through one at a time and changing the Style so that it is not a heading and then changing the font back to what it was manually?

Thanks for any help
-- This works for custom style and does not work for standard style "Heading 1" etc..
-- This removes the style level without changing formatting.

1. Select the portion of text and right click
2. Click of paragraph
3. Outline level box - in the pull down menu change from "level x" to "Body text".
3A. Outline level box will be disabled for standard styles like "Heading 1"

This saved my life in editing documents with messed up headings/levels/styles...
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Old 05-13-2014, 02:29 PM
scxy1234 scxy1234 is offline Windows 7 64bit Office 2013
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Default Thanks!!

I was in the middle of finishing up an important technical assessment document for a large customer and wanted to include an article as an appendix. Suddenly I have 5 million titles in the Navigator!!

Your instructions worked perfectly--thank you so much.
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Old 06-24-2015, 02:32 AM
Axlz11 Axlz11 is offline Windows 7 64bit Office 2007
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guyinlaw's approach works well for me - thanks a lot for sharing the tip.

God bless.
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