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  #1  
Old 01-04-2012, 02:00 PM
sleake sleake is offline Windows XP Office 2007
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Default How to Rename a Quick Part

First, how do I go about renaming a Quick Part (Word 2007) so a custom template will be understandable for users? I read something that indicated the author had renamed a Quick Part, but I didn't see how he did it.

If I do rename a Quick Part, will it stay renamed in a custom workgroup template -- or only in my copy of Word. (The Quick Parts in my template are saved with the template -- not the MS Quick Parts file.)

Any guidance will be appreciated.
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  #2  
Old 01-05-2012, 03:15 AM
Stefan Blom Stefan Blom is online now Windows 7 64bit Office 2010 32bit
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To rename a Quick Part (or more generally Building Block), you can click Insert tab | Quick Parts | Building Blocks Organizer. Select your Quick Part and click Edit Properties. Change the name and verify that it is saved to the correct template. Click OK.
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  #3  
Old 01-06-2012, 02:30 PM
sleake sleake is offline Windows XP Office 2007
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Default How to Rename a Quick Part

Hi Stefan. Oops! I used the wrong term -- what I want to rename is a gallery. Can that be done? I do have custom names for my building blocks and Categories and I am using the Custom galleries -- Custom Headers, Footers, Tables, Autotext and one Custom Gallery 1.

What I want to do is rename Custom Gallery 1 to "Insert Figure/Chart Captions" (my autotext captions that worked so well thanks to your suggestion described in a previous post) and the Autotext gallery to "Insert Sections."

Is this possible, perhaps by going into the code?
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Old 01-06-2012, 04:26 PM
Stefan Blom Stefan Blom is online now Windows 7 64bit Office 2010 32bit
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I don't think there is a way to rename an entire gallery. But you can create a new category within a gallery, if that helps.
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  #5  
Old 01-09-2012, 01:16 PM
sleake sleake is offline Windows XP Office 2007
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Default How to Rename a Quick Part

Yes, I have used custom categories, which appear at the top of the gallery when it's clicked, which is helpful.

But I was hoping to be able to rename the galleries themselves so the tool tip would show a custom name that would be more informative to the user than "Custom Gallery 1" or "Custom Autotext." And there seems to be no way to change the gallery icons.

Even I have difficulty remembering what's on these galleries -- and I am designing the template!

So there's no hope to make a user-friendly QAT? "Abandon all hope ye who enter Word 2007?"
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  #6  
Old 01-09-2012, 02:47 PM
Stefan Blom Stefan Blom is online now Windows 7 64bit Office 2010 32bit
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Wait a minute, I just remembered the following article by Greg Maxey: http://gregmaxey.mvps.org/Buiild_Emp...BB_Gallery.htm.
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Old 01-10-2012, 12:38 PM
sleake sleake is offline Windows XP Office 2007
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I've reviewed it quickly and it's very interesting. I need time to study it and download his add-ins. I did note that he said he's changed a gallery name to My Gallery, so I may find the nugget I'm looking for.

Thanks so much!
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  #8  
Old 01-10-2012, 03:21 PM
Stefan Blom Stefan Blom is online now Windows 7 64bit Office 2010 32bit
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Good luck!
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  #9  
Old 10-10-2013, 06:55 AM
Charles Kenyon Charles Kenyon is online now Windows Vista Office 2010 32bit
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Quote:
Originally Posted by Stefan Blom View Post
Wait a minute, I just remembered the following article by Greg Maxey: http://gregmaxey.mvps.org/Buiild_Emp...BB_Gallery.htm.
This link has changed:
http://gregmaxey.mvps.org/word_tip_p...galleries.html

Looking at Greg's work, it appears that while he gave a different label to the gallery ("My Gallery") in his XML, Word still sees it as "Gallery 1." That is the label that the QAT link to it uses.
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Old 10-12-2013, 09:15 AM
sleake sleake is offline Windows XP Office 2007
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Thanks Charles. Since I first posted this query, we've been "blessed" with Word 2010. When I returned to the template I had started, I decided that it would be for best for the technical editors' use only -- not for our general author population, as many have limited Word skills. Therefore, the need for user-friendly descriptors in tool tips becme less important.

Our editor group can learn what's stored in Custom Gallery 1, etc., so we'll just have to do that.

Thanks for the updated link to Greg's site. I was rembering his renaming on the ribbon, and thought it referred to the name on the QAT. Wish i could use his approach, because it would be much easier than dealing with the Quick Parts Organizer. But my company does not allow us to install Add-ins.

For everyone who contributes here, I deeply appreciate all the help and support given.
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  #11  
Old 10-12-2013, 10:33 AM
Charles Kenyon Charles Kenyon is online now Windows Vista Office 2010 32bit
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Quote:
Originally Posted by sleake View Post
Thanks Charles. Since I first posted this query, we've been "blessed" with Word 2010. When I returned to the template I had started, I decided that it would be for best for the technical editors' use only -- not for our general author population, as many have limited Word skills. Therefore, the need for user-friendly descriptors in tool tips becme less important.

Our editor group can learn what's stored in Custom Gallery 1, etc., so we'll just have to do that.

Thanks for the updated link to Greg's site. I was rembering his renaming on the ribbon, and thought it referred to the name on the QAT. Wish i could use his approach, because it would be much easier than dealing with the Quick Parts Organizer. But my company does not allow us to install Add-ins.

For everyone who contributes here, I deeply appreciate all the help and support given.
You are welcome. I think you will find Word 2010 a big improvement over Word 2007.

A custom gallery likely is an Add-In. An Add-In is a template that is available in all documents, otherwise known as a Global Template. AutoText to be distributed globally is best put in an Add-In. That add-in does not have to have macros but it would need them if you are doing the type of ribbon customization described by Greg. I suspect you already have one or more Add-Ins installed on your computers. They come with a number of commercial programs. Enable or disable add-ins in Office programs - Support - Office.com

I have several .dotx files that I use. One is the 2003 WordArt Add-In for 2010-2013. That adds a custom QAT button to access Custom Gallery 4. You can have a ribbon customization in a .dotx file but then it can only use the built-in buttons and commands and such QAT modifications. Again, though, such a file is an Add-In.

Thought: Does your company not allow macros that have been written internally?

Greg's web pages can show you how to create your own ribbon tab that has what you want and you could distribute that. It would go in user's Startup Folder, possibly copied there from a network location as part of the user login. This is not that hard, I'm a lawyer and I can do it! To disturb the powers that be the least, I would avoid having it make any changes to the built-in tabs and simply add your own.
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  #12  
Old 10-13-2013, 08:01 AM
sleake sleake is offline Windows XP Office 2007
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Hi Charles. Yes, the company allows us to create macros internally, including the one Greg has been working with me on. So maybe my judgment was premature -- I based it on trying to install an Excel add-in from John Walkenbach, which was blocked.

It would really be wonderful to have a custom tab with Greg's BB tools -- containing the 45 Quick Parts in a template I've created. The Building Blocks Organizer is a BEAR to work with because you can't see anything.

I could put our macros on there as well and just send the editors a revised template when I make changes. With the BB tools on there, I could also train another editor to be my backup.

I'm going to download Greg's BB tools and see what I can do. Thanks for the encouragement. Maybe an editor can do it too.
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  #13  
Old 10-13-2013, 07:06 PM
Charles Kenyon Charles Kenyon is online now Windows Vista Office 2010 32bit
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You could use Greg's tool to load and organize your building blocks file. It would not have to be loaded on everyone else's computer.
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Old 10-14-2013, 04:24 AM
sleake sleake is offline Windows XP Office 2007
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I was very excited about using Greg's tool -- But -- I tried putting some of my entries into his table, and discovered that I could not paste some of them into a table.

A number of my Quick Parts include a section break so that an entire page with headers and footers is inserted into the document the user is building. I also have a series of custom tables sized to correctly fit within our margins -- for portrait and landscape versions. They of course resize to fit within the table cell. But the biggest problem is the section breaks.

So, I guess I need to stick with the standard way of creating Quick Parts, unfortunately. Greg's tool is really beautifully designed. It wold have been very cool to use.
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  #15  
Old 10-14-2013, 09:21 AM
Charles Kenyon Charles Kenyon is online now Windows Vista Office 2010 32bit
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Yes, it is an elegant solution. Unfortunately, some things that work as quickparts don't fit into a table. The table structure makes it much easier to code, though.
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