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Extremely large files
Hi,
I have a document that was sent to me to reduce because it was extremely large (55,356kb zipped). Upon opening it I noted it was not heavy on graphics, had only about 178 pgs and opened as a .rtf file. I saved it as a .doc with no noticeable difference I am currently using MSWord2003 but I am not sure which version this document was created in. Could this result from a pdf to word conversion? If not do you have any suggestions on what might be the cause so that I can prevent this from happening again and more importantly how I might reduce this file? Also please note the track changes are on and need to stay on for this document. Thanks, Pam Note: I just checked and found that multiple visio images are extremely large (6.5mb). Is there anyway to reduce their size? Last edited by pamm13; 12-13-2011 at 06:37 PM. Reason: found issues with original document |
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Hi pam,
Without access to Visio, you're limited to exporting the files as images a lower-resolution format, then re-importing them into the document. the simplest way to do the export is to save the document in html format via File|Save As. Before saving, click on File|Save As > Tools > Web Options > Pictures and choose a high-resolution screen format. This is so that the re-inserted images will have sufficient resolution for printing. You may even find it necessary to temporarily increase the image sizes in Word beforehand. When saving to the html format, Word will create a new folder with the document name. That folder will hold the exported images. After the html conversion, close the file and re-open the original document. You can then use Insert|Picture to re-insert the images. Once you've scaled them to the same size as the originals, you can delete the old Visio images. The saved document should then end up somewhat smaller than the original.
__________________
Cheers, Paul Edstein [Fmr MS MVP - Word] |
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