I have created a macro to take out repeated paragraph marks and replace the with just one. However the code is quite lone and I was sure that there was a way to clean it up. Could anyone give me some advice, here is my code.

Sub Remove_paragraph()
'
' Remove_paragraph Macro
' Macro to remove more the one paragraph mark, dow to just one.Also fixes the paragraph spacing for nomer and body font.
'
Selection.Find.ClearFormatting
Selection.Find.Replacement.ClearFormatting
With Selection.Find
.Text = "^p^p^p^p^p^p^p^p^p^p"
.Replacement.Text = "^p"
.Forward = True
.Wrap = wdFindContinue
.Format = False


.MatchCase = False
.MatchWholeWord = False
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
End With
Selection.Find.Execute Replace:=wdReplaceAll
With Selection.Find
.Text = "^p^p^p^p^p^p^p^p^p"
.Replacement.Text = "^p"
.Forward = True
.Wrap = wdFindContinue
.Format = False
.MatchCase = False
.MatchWholeWord = False
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
End With
Selection.Find.Execute Replace:=wdReplaceAll
With Selection.Find
.Text = "^p^p^p^p^p^p^p^p"
.Replacement.Text = "^p"
.Forward = True
.Wrap = wdFindContinue
.Format = False
.MatchCase = False
.MatchWholeWord = False
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
End With
Selection.Find.Execute Replace:=wdReplaceAll
With Selection.Find
.Text = "^p^p^p^p^p^p^p"
.Replacement.Text = "^p"
.Forward = True
.Wrap = wdFindContinue
.Format = False
.MatchCase = False
.MatchWholeWord = False
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
End With
Selection.Find.Execute Replace:=wdReplaceAll
With Selection.Find
.Text = "^p^p^p^p^p^p"
.Replacement.Text = "^p"
.Forward = True
.Wrap = wdFindContinue
.Format = False
.MatchCase = False
.MatchWholeWord = False
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
End With
Selection.Find.Execute Replace:=wdReplaceAll
With Selection.Find
.Text = "^p^p^p^p^p"
.Replacement.Text = "^p"
.Forward = True
.Wrap = wdFindContinue
.Format = False
.MatchCase = False
.MatchWholeWord = False
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
End With
Selection.Find.Execute Replace:=wdReplaceAll
With Selection.Find
.Text = "^p^p^p^p"
.Replacement.Text = "^p"
.Forward = True
.Wrap = wdFindContinue
.Format = False
.MatchCase = False
.MatchWholeWord = False
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
End With
Selection.Find.Execute Replace:=wdReplaceAll
With Selection.Find
.Text = "^p^p^p"
.Replacement.Text = "^p"
.Forward = True
.Wrap = wdFindContinue
.Format = False
.MatchCase = False
.MatchWholeWord = False
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
End With
Selection.Find.Execute Replace:=wdReplaceAll
With Selection.Find
.Text = "^p^p"
.Replacement.Text = "^p"
.Forward = True
.Wrap = wdFindContinue
.Format = False
.MatchCase = False
.MatchWholeWord = False
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
End With
Selection.Find.Execute Replace:=wdReplaceAll
Selection.Find.ClearFormatting
With Selection.Find.Font
.Size = 5.5
.Bold = False
.Italic = False
End With
Selection.Find.Replacement.ClearFormatting
With Selection.Find
.Text = "^p"
.Replacement.Text = ""
.Forward = True
.Wrap = wdFindContinue
.Format = True
.MatchCase = False
.MatchWholeWord = False
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
End With
Selection.Find.Execute Replace:=wdReplaceAll

'chang Normel style padding
With ActiveDocument.Styles("Normal").ParagraphFormat
.LeftIndent = InchesToPoints(0)
.RightIndent = InchesToPoints(0)
.SpaceBefore = 6
.SpaceBeforeAuto = False
.SpaceAfter = 6
.SpaceAfterAuto = False
.LineSpacingRule = wdLineSpaceSingle
.Alignment = wdAlignParagraphLeft
.WidowControl = False
.KeepWithNext = False
.KeepTogether = False
.PageBreakBefore = False
.NoLineNumber = False
.Hyphenation = True
.FirstLineIndent = InchesToPoints(0)
.OutlineLevel = wdOutlineLevelBodyText
.CharacterUnitLeftIndent = 0
.CharacterUnitRightIndent = 0
.CharacterUnitFirstLineIndent = 0
.LineUnitBefore = 0
.LineUnitAfter = 0
.MirrorIndents = False
.TextboxTightWrap = wdTightNone
End With
ActiveDocument.Styles("Normal").NoSpaceBetweenPara graphsOfSameStyle = _
False
With ActiveDocument.Styles("Normal")
.AutomaticallyUpdate = False
.BaseStyle = ""
.NextParagraphStyle = "Normal"
End With
'chang body text styles padding
With ActiveDocument.Styles("Body Text").ParagraphFormat
.LeftIndent = InchesToPoints(0.07)
.RightIndent = InchesToPoints(0)
.SpaceBefore = 6
.SpaceBeforeAuto = False
.SpaceAfter = 6
.SpaceAfterAuto = False
.LineSpacingRule = wdLineSpaceSingle
.Alignment = wdAlignParagraphLeft
.WidowControl = False
.KeepWithNext = False
.KeepTogether = False
.PageBreakBefore = False
.NoLineNumber = False
.Hyphenation = True
.FirstLineIndent = InchesToPoints(0)
.OutlineLevel = wdOutlineLevelBodyText
.CharacterUnitLeftIndent = 0
.CharacterUnitRightIndent = 0
.CharacterUnitFirstLineIndent = 0
.LineUnitBefore = 0
.LineUnitAfter = 0
.MirrorIndents = False
.TextboxTightWrap = wdTightNone
End With
ActiveDocument.Styles("Body Text").NoSpaceBetweenParagraphsOfSameStyle = _
False
With ActiveDocument.Styles("Body Text")
.AutomaticallyUpdate = False
.BaseStyle = "Normal"
.NextParagraphStyle = "Body Text"
End With
End Sub

Peter,

Try:

Also see: http://gregmaxey.com/word_tip_pages/cleanup_text.html

__________________
Greg Maxey
Please visit my web site at http://www.gregmaxey.com/

Greg thanks.
Could you explain it to me, just so I will know. I get the
.Replacement.Text = "^p"

But what is

Dim oRng As Word.Range Set oRng = ActiveDocument.Range With oRng.Find .ClearFormatting .Text = "^13{2,}"

Dim is a declaration statement. oRng is a variable. Word.Range is an object.

I used DIM to declare the variable oRng as was Word.Range object.

I then set the oRng variable object = to the ActiveDocument.Range

The I searched the range for the text "^13" (I used ^13 because "^p" is invalid in the find what when wildcards are used.) "{2,}" is a wildcard statement meaning to search for 2 or more instances.

See "Learn to love ranges" here: http://gregmaxey.com/word_tip_pages/vba_basics.html

__________________
Greg Maxey
Please visit my web site at http://www.gregmaxey.com/

Got it thanks.