I'm sure this has been mentioned before. I have a word document and in it has a table with some simple calculations but is vital to the document. I told the users to press ctrl a and then f9 but for the users that use the document but twice a year i keep getting asked what is it again. I'm trying to figure out whats the best avenue to take. I was thinking about figuring out how to code a button to the document that when pressed does the calculations but doesnt show when printing but maybe there is another way thats proper.



Thanks and sorry if this topic has been beat to death already but havent exactly found anything in the past 2 days searching.

If the purpose is to ensure the fields are updated before printing, simply setting Word's option to update fields before printing (see File|Options|Display>Printin Options) should solve the problem - permanently.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

I guess i shouldnt say when printing. There is a few times when the documents are emailed. Most the time its printed thought

In that case, setting Word's option to update fields before printing, should take care of most issues.

Unfortunately, there's no automatic setting for a general updating of fields. One could add macros to automatically update them when the document is opened, for example, but the people you send the emails too might, understandably enough, be leery of such documents because of the potential security risks.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]