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  #1  
Old 06-22-2011, 06:09 AM
powerpointbry powerpointbry is offline Windows XP Office 2003
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Default Start slides from a negative number

Hi,

I'm looking for a way of starting slides in a powerpoint presentation from a negative number.

I have attached an example file to assist.

I have the presentation set up so that a page number is added automatically via the master slide. This allows me to move things about without having to manually change page numbers.

On the first slide I have an amendments page with a table. I have set up the document so that the slide numbers start from 0 in order to have the amendments page start from 0 and the frollowing page display 1. I have hidden the page number 0 part of the first slide using a white box.

The problem:

Anytime the content of the document is edited I fill out what changes occured in the amendments page. Until recently this wasn't an issue as there weren't many changes happening but I am now reaching a point where I am going to have to create a second amendments page and this will mess up my automatic numbering.



So, is there a way to set up the document from a negative number, i.e. -1 so that I can add an additional amendments page?

any help appreciated and If I've missed something out please let me know.

Bryan
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File Type: ppt example.ppt (57.5 KB, 12 views)
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  #2  
Old 06-22-2011, 06:27 AM
OTPM OTPM is offline Windows 7 32bit Office 2010 32bit
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Hi
There is no limit to the size of table you want to use on the first slide. So if you do not want to show it as part of your presentation you could create a title slide and put a hyperlink on that page so that it bypasses the Amendments page.
Hope this helps.
Tony(OTPM)
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Old 06-22-2011, 06:33 AM
powerpointbry powerpointbry is offline Windows XP Office 2003
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Hi OTPM,

Thanks for the quick reply!

Unfortunately, I need the amendments page to be visable.

The documents I create are for work instructions on an assembly line and any changes that are carried out need to be added to the amendments page which is the first thing the assembler should check.

Bryan
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Old 06-22-2011, 11:12 AM
OTPM OTPM is offline Windows 7 32bit Office 2010 32bit
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Hi Bryan

See attached.

I have embedded a spreadsheet into the first slide which means you will be able to scroll down the amendments page as you need.

To populate the Amendment Page simply click inside the spreadsheet to activate it. Enter the details and then click outside it to deactivate it.

Hope this helps.

Tony(OTPM)
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File Type: xls Amendment Page.xls (13.5 KB, 5 views)
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  #5  
Old 06-23-2011, 12:17 AM
powerpointbry powerpointbry is offline Windows XP Office 2003
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Hi Tony,

This is interesting! I didn't know you could embed a spreadsheet within a slide show...

While this does allow you to insert more info than can be shown on the slide, I don't think it's a solution for me.

I have to print these documents out for the user to read so the hidden data would still be a problem for me.

The only work around I can think of is making a seperate ammendments sheet, printing to pdf, print the slide show to pdf then merge them. This isn't really practical to manage though and it's something I'd like to stay away from.

Bryan
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Old 06-23-2011, 07:51 AM
OTPM OTPM is offline Windows 7 32bit Office 2010 32bit
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Hi Bryan

In that you could try linking two presentations together. Number 1 for the Amendments sheets. Then Number 2 for the Main slides.

See this link.

http://www.pptfaq.com/FAQ00041.htm

Hope this helps.

Kind regards

Tony (OTPM)
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  #7  
Old 06-23-2011, 08:07 AM
powerpointbry powerpointbry is offline Windows XP Office 2003
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Thanks again Tony, that link is also pretty interesting but still not a solution for me

The documents that I produce are converted into pdf format for a number of reasons so links to files won't work for me. I also have to print out documents.

Setting the slide selection to a negative number would be ideal for me but having looked through various stuff online it doesn't appear to be possible to do this.

Thanks for the help though

Bryan
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  #8  
Old 06-24-2011, 03:12 AM
OTPM OTPM is offline Windows 7 32bit Office 2010 32bit
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Hi Bryan
Is there any particular reason why you are using PowerPoint if you have to print them to pdf. Would it not be easier if you used MS Word where you could split the document into Sections and have differing numering styles in each section.
For example the first section could be the Amendments section with page numbering such as i, ii, iii, iv, v iv etc and in the section sections you would have your main document with numbering such as 1,2 3 4 5 6 7 etc.
Would this resolve your issue?
Tony (OTPM)
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  #9  
Old 06-24-2011, 03:59 AM
powerpointbry powerpointbry is offline Windows XP Office 2003
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Quote:
Originally Posted by OTPM View Post
Hi Bryan
Is there any particular reason why you are using PowerPoint if you have to print them to pdf.
Good question!

When I started the job I was told to use powerpoint as that was the only thing available to me at the time and I have just stuck with it ever since.

To be honest it's pretty useful for what I want to do and it's far better for managing placement of pictures than work is in my opinion.

I have uploaded an example which is closer to the actual documents that I create to give a better understanding.

I print them to pdf to reduce file size for storage of the electronic versions available through our company server and also to ensure that they can't be edited.

Bryan
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File Type: ppt Dummy File.ppt (345.5 KB, 7 views)
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  #10  
Old 06-24-2011, 06:33 AM
OTPM OTPM is offline Windows 7 32bit Office 2010 32bit
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Hi Bryan
MS Word is much easier to do this. I will look at it on Monday night and get back to you with a sample.
Tony (OTPM)
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  #11  
Old 06-27-2011, 10:17 AM
OTPM OTPM is offline Windows 7 32bit Office 2010 32bit
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Hi Bryan
As promised please find herewith a copy of your catalogue in MS Word 2003.
The page numbering for the amendments pages are in roman numerals and the main document is in normal page numbering format.
Extra lines in the amendment page are added by clicking in the last cell of the amendments table and pressing <TAB>. Table headings for the Amendments page are automatically repeated for each amendments page.
Hope this helps.
Tony (OTPM)
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  #12  
Old 06-28-2011, 10:41 AM
OTPM OTPM is offline Windows 7 32bit Office 2010 32bit
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Hi Bryan
Sorry I forgot to attach the sample catalogue. It was created in Microsoft Word format and saved as a pdf.
Tony(OTPM)
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File Type: zip CATALOGUE.zip (924.2 KB, 3 views)
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  #13  
Old 06-29-2011, 12:14 AM
powerpointbry powerpointbry is offline Windows XP Office 2003
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Hi Tony,

Looking at your example this does seem like a good way of formatting the documents, unfortunately this would mean that I would need to re-write over 300 documents and that's just not going to be possible...

I guess for now I'm stuck so will just need leave things as they are.

Thanks for the help,

Bryan
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