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Old 05-15-2017, 04:59 AM
smq smq is offline Windows 10 Office 2016
Join Date: May 2017
Posts: 1
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Default Connecting OneNote and Outlook tasks for multiple users over Exchange Server

I have a team of people using a shared OneNote (and Exchange Server).
I would like for each user to create Tasks linked between OneNote and Outlook that each user can:
- add into any part of the OneNote pages
- view automatically in their/all users Outlook Task list
- edit
- remain connected to OneNote (so that updates are reflected)

Through testing I have found the following

- In Outlook, adding permissions to each users own task folder is fine. All users can view eachothers separate task lists - But the tasks will not appear in their own task list automatically. Dragging the task to a shared folder/their own list will lose the link to OneNote and duplicating the task is too laborious.

- In Outlook, creating a new shared folder in outlook tasks works for viewing by all users. Tasks can be added here, then saved and sent to OneNote. However these do not maintain a link - therefore updates in Outlook are not reflected in OneNote.
One Note message: "We couldn't find this Outlook task. You can only edit your own tasks that haven't been deleted"

Potential solution
Can I change where OneNote sends its tasks to? [There is no requirement for me to have private tasks as I can do that manually]. My thinking is that if I can have the OneNote task creation go direct to the shared folder (rather than my own task list), it would maintain the link between the two programs, all tasks would appear in all users task list and this would solve my problem.

Or maybe I could just assign the task to all the users? That way it would appear in everyones task list separately?

Open to any other suggestions!
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Old 08-14-2017, 03:40 PM
shazzm shazzm is offline Windows 10 Office 2016
Join Date: Jan 2017
Posts: 3
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Default Did you figure this out?

Did you end up figuring out the answer to this problem?
I would be quite interested to know how it worked out.
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onenote, shared, tasks

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