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Old 10-12-2018, 08:09 AM
HunterH HunterH is offline Windows 10 Office 2016
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Post Mail Merge List of Items for Unique OwnerIDs

Hello all! New to the forums, glad I found this place. I tried to look through the threads (and all over the internet frankly) to find a solution to my issue with no avail. Summarized below:

I have two Excel sheets 1) With owner contact information 2) The property(s) each person owns.

I have our Word mail merge template set up to send an offer out to each owner for a single property, which sometimes results in an owner receiving multiple mailers for each of their properties. What I would like to do is consolidate this and send an offer out to a single owner for ALL of their properties. I've been trying to find the correct format to list all items under a unique owner ID, then repeat this process for each unique owner ID. The Excel data would be organized as below (simplified):

OwnerID: 010 Name: Bob State: Texas All Properties Offer: $1,000

OwnerID: 010 Property: A
OwnerID: 010 Property: B
OwnerID: 010 Property: C

Here is a VERY over-simplified version for how the current Word template looks:

Hello {Name},

I would like to buy your property(s) below:
{Additional Property}
{Additional Property}

We would like to offer you {All Properties Offer} for all of the properties listed.

Any help would be appreciated! Thanks!

*I can probably merge the data into one sheet, that shouldn't be hard.
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Old 10-12-2018, 02:03 PM
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macropod macropod is offline Windows 7 64bit Office 2010 32bit
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You can use Word's Catalogue/Directory Mailmerge facility for this (the terminology depends on the Word version). To see how to do so with any mailmerge data source supported by Word, check out my Microsoft Word Catalogue/Directory Mailmerge Tutorial in the 'Sticky' thread at the top of this forum:
The tutorial covers everything from list creation to the insertion & calculation of values in multi-record tables in letters. Do read the tutorial before trying to use the mailmerge document included with it.

Depending on what you're trying to achieve, the field coding for this can be complex. However, since the tutorial document includes working field codes for all of its examples, most of the hard work has already been done for you - you should be able to do little more than copy/paste the relevant field codes into your own mailmerge main document, substitute/insert your own field names and adjust the formatting to get the results you desire. For some worked examples, see the attachments to the posts at:

Another option would be to use a DATABASE field in a normal ‘letter’ mailmerge main document and a macro to drive the process. An outline of this approach can be found at:
Conversely, if you're using a relational database or, Excel workbook with a separate table with just a single instance of each of the grouping criteria, a DATABASE field in a normal ‘letter’ mailmerge main document could be used without the need for a macro. An outline of this approach can be found at:
For a working example, see:

Alternatively, you may want to try one of the Many-to-One Mail Merge add-ins, from:
Graham Mayor at; or
Doug Robbins at!566
Paul Edstein
[MS MVP - Word]
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