#1
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Mail Merge variable table length
I am doing a mail merge from an excel sheet into a table in word. My problem is that the excel file is downloaded from another system and sometimes the excel file contains say 10 records and thus needs 10 rows and other times it may be more than a hundred. I need the table to 'fit' the number of records so that I don't have to create a table with hundreds of rows when only 10 will be used. Is there any way I can do this within word?
Aaron |
#2
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This sounds like you would want a directory merge rather than a letter merge.
Mail Merge |
#3
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You can use Word's Catalogue/Directory Mailmerge facility for this (the terminology depends on the Word version). To see how to do so with any mailmerge data source supported by Word, check out my Microsoft Word Catalogue/Directory Mailmerge Tutorial in the corresponding 'Sticky' thread at the top of this forum:
https://www.msofficeforums.com/mail-...-tutorial.html The tutorial covers everything from list creation to the insertion & calculation of values in multi-record tables in letters. Do read the tutorial before trying to use the mailmerge document included with it. Depending on what you're trying to achieve, the field coding for this can be complex. However, since the tutorial document includes working field codes for all of its examples, most of the hard work has already been done for you - you should be able to do little more than copy/paste the relevant field codes into your own mailmerge main document, substitute/insert your own field names and adjust the formatting to get the results you desire. For some worked examples, see the attachments to the posts at: https://www.msofficeforums.com/mail-...html#post23345 https://www.msofficeforums.com/mail-...html#post30327 Another option would be to use a DATABASE field in a normal ‘letter’ mailmerge main document and a macro to drive the process. An outline of this approach can be found at: http://answers.microsoft.com/en-us/o...1-1996c14dca5d Conversely, if you're using a relational database or, Excel workbook with a separate table with just a single instance of each of the grouping criteria, a DATABASE field in a normal ‘letter’ mailmerge main document could be used without the need for a macro. For a working example, see: https://www.msofficeforums.com/mail-...-multiple.html The DATABASE field can even be used without recourse to a mailmerge. An example of such usage can be found at: https://www.msofficeforums.com/mail-...html#post67097 Alternatively, you may want to try one of the Many-to-One Mail Merge add-ins, from: Graham Mayor at http://www.gmayor.com/ManyToOne.htm; or Doug Robbins at http://bit.ly/1hduSCB
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Cheers, Paul Edstein [Fmr MS MVP - Word] |
#4
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Thanks so much!
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