Microsoft Office Forums

Go Back   Microsoft Office Forums > >

Reply
 
Thread Tools Display Modes
  #1  
Old 03-01-2018, 12:20 PM
microuser microuser is offline Mail Merge Multiple Fields to One Recipient Windows 7 32bit Mail Merge Multiple Fields to One Recipient Office 2013
Novice
Mail Merge Multiple Fields to One Recipient
 
Join Date: Mar 2018
Posts: 2
microuser is on a distinguished road
Default Mail Merge Multiple Fields to One Recipient

Hi,



I am working on creating a letter template for students. Some of the students might take one class but most of them have multiple classes. I used to send out the mail merge letter to each student one by one per subject. But now, it is more realistic for me to combine all of the classes and send in one letter. I've been figuring out the many to one mail merge methods or reading others discussion but I still couldn't figure it out. Can the mail merge works in box? It would be great if anyone of you could help me to solve this question. I have attach the template that I'm currently working on right now. Thank you so much for your help in advance.
Attached Images
File Type: png Capture.PNG (14.5 KB, 54 views)
Reply With Quote
  #2  
Old 03-01-2018, 01:43 PM
macropod's Avatar
macropod macropod is offline Mail Merge Multiple Fields to One Recipient Windows 7 64bit Mail Merge Multiple Fields to One Recipient Office 2010 32bit
Administrator
 
Join Date: Dec 2010
Location: Canberra, Australia
Posts: 21,956
macropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond repute
Default

You can use Word's Catalogue/Directory Mailmerge facility for this (the terminology depends on the Word version). To see how to do so with any mailmerge data source supported by Word, check out my Microsoft Word Catalogue/Directory Mailmerge Tutorial:
https://www.msofficeforums.com/word/...-tutorial.html
The tutorial covers everything from list creation to the insertion & calculation of values in multi-record tables in letters. Do read the tutorial before trying to use the mailmerge document included with it.

Depending on what you're trying to achieve, the field coding for this can be complex. However, since the tutorial document includes working field codes for all of its examples, most of the hard work has already been done for you - you should be able to do little more than copy/paste the relevant field codes into your own mailmerge main document, substitute/insert your own field names and adjust the formatting to get the results you desire. For some worked examples, see the attachments to the posts at:
https://www.msofficeforums.com/mail-...html#post23345
https://www.msofficeforums.com/mail-...html#post30327

Another option would be to use a DATABASE field in a normal ‘letter’ mailmerge main document and a macro to drive the process. An outline of this approach can be found at: Many to one email merge using tables - Microsoft Community
Conversely, if you're using a relational database or, Excel workbook with a separate table with just a single instance of each of the grouping criteria, a DATABASE field in a normal ‘letter’ mailmerge main document could be used without the need for a macro. For a working example, see: https://www.msofficeforums.com/mail-...-multiple.html

The DATABASE field can even be used without recourse to a mailmerge. An example of such usage can be found at: https://www.msofficeforums.com/mail-...html#post67097

Alternatively, you may want to try one of the Many-to-One Mail Merge add-ins, from:
Graham Mayor at IIS 10.0 Detailed Error - 404.0 - Not Found or
Doug Robbins at http://bit.ly/1hduSCB
__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]
Reply With Quote
  #3  
Old 03-07-2018, 12:22 PM
microuser microuser is offline Mail Merge Multiple Fields to One Recipient Windows 7 32bit Mail Merge Multiple Fields to One Recipient Office 2013
Novice
Mail Merge Multiple Fields to One Recipient
 
Join Date: Mar 2018
Posts: 2
microuser is on a distinguished road
Smile

Hi Macropod,

I'm back! Thank you so much for your help! I really appreciate it. I tried your methods and they work! Will let you know if I have more questions.
Reply With Quote
Reply

Tags
mail merge fields, mail merge help, mail merge tables

Thread Tools
Display Modes


Similar Threads
Thread Thread Starter Forum Replies Last Post
Mail Merge Multiple Fields to One Recipient Creating recipient list for mail-merge Roger Keeling Mail Merge 2 05-23-2015 04:34 AM
Mail Merge Multiple Fields to One Recipient Recipient counter in Mail Merge Wizard displays only one digit in Word Liuneddu Word 1 08-13-2013 03:57 AM
Mail merge with a hyperlink for multiple recipient with different url's? prkk.06 Mail Merge 6 05-01-2013 06:42 AM
Mail Merge Multiple Fields to One Recipient Edit mail merge recipient list Freddies_grandad Mail Merge 7 12-10-2012 11:05 PM
Mail Merge Multiple Fields to One Recipient mail merge stops midway and then generates messages with no recipient or subject VivaceTS Mail Merge 1 08-09-2012 05:31 PM

Other Forums: Access Forums

All times are GMT -7. The time now is 06:24 PM.


Powered by vBulletin® Version 3.8.11
Copyright ©2000 - 2024, vBulletin Solutions Inc.
Search Engine Optimisation provided by DragonByte SEO (Lite) - vBulletin Mods & Addons Copyright © 2024 DragonByte Technologies Ltd.
MSOfficeForums.com is not affiliated with Microsoft