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Old 07-03-2017, 04:35 PM
JennEx JennEx is offline Trailing Paragraph? forcing the creation of a blank page at the end of the document Windows XP Trailing Paragraph? forcing the creation of a blank page at the end of the document Office 2013
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Default Trailing Paragraph? forcing the creation of a blank page at the end of the document

My apologies if this isn't the most relevant forum to post this question.

I have a mail merge document designed to present information on two distinct records per page.

When I have two records, or an number of records divisible by two, I always get a trailing empty page.

When I view my document with formatting marks visible, I see my record tabel has a paragraph marker before and after it. I suspect this is the problrm, that the trailing paragraph is carrying over to a new page.



If I am on the right track, how do I remove that trailing paragraph? I trust to leading one will ensure that a space is left between the two records presented on the page.

If there is something more sinister, please point it out and advise how I can repair it.

Thank you in advance!

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Old 07-03-2017, 05:13 PM
JennEx JennEx is offline Trailing Paragraph? forcing the creation of a blank page at the end of the document Windows XP Trailing Paragraph? forcing the creation of a blank page at the end of the document Office 2013
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I've noticed I have this field at the end of my table before the paragraph marker.

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Old 07-03-2017, 08:20 PM
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How are you ensuring that you get two records per page? Looking at your screenshot it appears that the page has a header and footer. That would be awkward with two documents per page.
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Old 07-04-2017, 12:07 PM
JennEx JennEx is offline Trailing Paragraph? forcing the creation of a blank page at the end of the document Windows XP Trailing Paragraph? forcing the creation of a blank page at the end of the document Office 2013
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Hi GMayor ... I am not very knowledgeable to answer that question with any confidence. All I can say I have been using this for years (just only now getting around to try to tackle this annoyance. Requires a step of manual editing I was hoping to avoid) and the result have been consistent.

I think perhaps because the table is a set height that only two records using this table would fit. Understand it's two records per page ... each record filling the table. Two tables per page. If it's three, I get one page of two records, a second page of 1. If it's four records, I get two pages of two and a third empty page (except for header/footer) etc etc.

Luck perhaps?
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Old 07-04-2017, 08:52 PM
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If you can supply the merge document and some dummy data (send it to supportATgmayor.com) I will see what the problem is. If you elect to do that put your form username in the subject of the message or it will be discarded.
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Old 07-04-2017, 10:48 PM
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Quote:
Originally Posted by JennEx View Post
I think perhaps because the table is a set height that only two records using this table would fit. Understand it's two records per page ... each record filling the table. Two tables per page. If it's three, I get one page of two records, a second page of 1. If it's four records, I get two pages of two and a third empty page (except for header/footer) etc etc.
The effect may well be due to the fact a Word document must have at least one paragraph break following a table. If your two tables are filling the page, the trailing paragraph break would be forced to the next page. What process (if any) are you using to correct this manually?
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Old 07-05-2017, 03:55 PM
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Hi Paul. That is what I assumed was happening but was hoping their was a way to prevent/avoid it.

Once the mail merge document has been created, I go to the top line of thebody of the blank page and press delete. This removes the blank page.

Graham, thank you so much for your generous offer to assist. I appreciate having two pros on the case and I don't want to disrespect anyone's thoughts or suggestions. Hopefully collectively a resolution can be found and shared with the community.
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Old 07-05-2017, 03:56 PM
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Hi Jenn,

Can you attach a copy of the mailmerge main document to a post?
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Old 07-05-2017, 04:17 PM
JennEx JennEx is offline Trailing Paragraph? forcing the creation of a blank page at the end of the document Windows XP Trailing Paragraph? forcing the creation of a blank page at the end of the document Office 2013
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Quote:
Originally Posted by macropod View Post
Hi Jenn,

Can you attach a copy of the mailmerge main document to a post?
You may find it quite familiar .... in fact so familiar I presented this issue earlier but I never finished pursuing the solution. http://www.msofficeforums.com/mail-m...opulating.html

So, an apology is in order for basically duplicating a post. But, the solution there, like here, evades me.
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Old 07-05-2017, 09:26 PM
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The problem is the conditional field that inserts a page break after the table. It is not required if you format the first two rows of the table as 'keep with next'.
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Old 07-06-2017, 04:03 PM
JennEx JennEx is offline Trailing Paragraph? forcing the creation of a blank page at the end of the document Windows XP Trailing Paragraph? forcing the creation of a blank page at the end of the document Office 2013
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Hi Graham, thank you for providing me the solution. Things appear to be working wonderfully now.

I very much appreciate your openness to share your skill.
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