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Old 05-09-2017, 10:19 AM
BADeb BADeb is offline Windows 7 64bit Office 2010 64bit
Join Date: May 2017
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Default Merging in Word across not down

I have a document I want to merge my names into, but I need them to go down and not across. I have a list of names for each crew, see example.

A crew D crew B crew C crew
Lastname, First Lastname, First Lastname, First Lastname, First

I have my query in order by Crew, then last name. I need it to fill in each starting with the A crew, then the D crew, B crew, C crew. It is filling with A, D, B, C. So the rest of my A crew people are coming up in different crew lists in my word document.

How can I make it fill down, then the next column in my document?

Thank you.
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Last edited by BADeb; 05-09-2017 at 12:51 PM. Reason: Adding file
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Old 05-09-2017, 05:59 PM
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macropod macropod is offline Windows 7 64bit Office 2010 32bit
Join Date: Dec 2010
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Word Label merges output the records using an across-then-down arrangement. If you need a down-then-across arrangement:
1. In the Labels dialog, click New Document to create a new document based on the label definition you have chosen.
2. Display table gridlines (Table Tools | Layout | Table | View Gridlines) and nonprinting characters (Ctrl+* or Home | Paragraph | Show/Hide ) so you can see what you're doing.
3. Delete all cells except the first. If there is a spacer column, note its width beforehand.
4. On the Page Layout tab, in the Page Setup group, click Columns and choose More Columns...
5. In the Columns dialog, select however many labels across your label stationery had
6. In the Spacing box, set the width to the original spacer column width or, if it had none, 0
7. If necessary, set the column width to your label width.
8. Change the mailmerge type to 'Directory'.
9. Run the mailmerge.
Paul Edstein
[MS MVP - Word]
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