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Old 03-17-2017, 06:58 PM
SusiLouhh SusiLouhh is offline Windows 7 32bit Office 2010 32bit
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Default How do I mail merge multiple rows into one letter?

So I have an Excel with members, one per row. Each of them have a column field that specifies their Provider. I need to send a letter to each Provider, listing all the member they 'own'. How do I mail merge this..?
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Old 03-17-2017, 09:03 PM
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You can use Word's Catalogue/Directory Mailmerge facility for this (the terminology depends on the Word version). To see how to do so with any mailmerge data source supported by Word, check out my Microsoft Word Catalogue/Directory Mailmerge Tutorial at:
The tutorial covers everything from list creation to the insertion & calculation of values in multi-record tables in letters. Do read the tutorial before trying to use the mailmerge document included with it.

The field coding for this is complex. However, since the tutorial document includes working field codes for all of its examples, most of the hard work has already been done for you - you should be able to do little more than copy/paste the relevant field codes into your own mailmerge main document, substitute/insert your own field names and adjust the formatting to get the results you desire. For some worked examples, see the attachments to the posts at:

Another option would be to use a DATABASE field in a normal ‘letter’ mailmerge main document and a macro to drive the process. An example of this approach can be found at:
The DATABASE field can even be used without recourse to a mailmerge. An example of such usage can be found at:

Alternatively, you may want to try one of the Many-to-One Mail Merge add-ins, from:
Graham Mayor at; or
Doug Robbins at

In addition to a 'Many to One' merge, the latter handles:
• Merge with Charts
• Duplex Merge
• Merge with FormFields
• Merge with Attachments
• Merge to Individual Documents
• Merge, Print and Staple
Paul Edstein
[MS MVP - Word]
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