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Old 09-09-2016, 07:20 AM
IslandAC IslandAC is offline Windows 7 64bit Office 2010 64bit
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Exclamation Directory Mail Merge

I'm trying to create a mail merge that'll give me the Job Number, Job Name, Job Address and then a list of employees at that job. Each Job needs to be on its own page and if the employee list extends to a 2nd or 3rd page I need the Job Number, Job Name, Job Address to print on the top of the page like it does for the 1st page. This is what I have so far I just can't seem to figure out how to get it to populate the info that I want at the top of the page if it does go to a 2nd page.

{if{mergeseq}="1" "{mergefield job} - {mergefield job_name}

{mergefield address}
"}{SET Job1 {mergefield Job}}
{if{Job1}={Job2}"{mergefield employee_Name}" "
<< I inserted a page break here>>
{mergefield job}-{mergefield job_name}
{mergefield address}

{mergefield employee_name"}{SET Job2{mergefield job}
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Old 09-09-2016, 04:53 PM
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macropod macropod is offline Windows 7 64bit Office 2010 32bit
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You can indeed use Word's Catalogue/Directory Mailmerge facility for this (the terminology depends on the Word version). To see how to do so with any mailmerge data source supported by Word, check out my Microsoft Word Catalogue/Directory Mailmerge Tutorial at:
The tutorial covers everything from list creation to the insertion & calculation of values in multi-record tables in letters. Do read the tutorial before trying to use the mailmerge document included with it.

The field coding for this is complex. However, since the tutorial document includes working field codes for all of its examples, most of the hard work has already been done for you - you should be able to do little more than copy/paste the relevant field codes into your own mailmerge main document, substitute/insert your own field names and adjust the formatting to get the results you desire. For some worked examples, see the attachments to the posts at:

Your requirement for the 'header' data to be repeated on each page can only be achieved if you use a table for the output.

Another option would be to use a DATABASE field in a normal ‘letter’ mailmerge main document and a macro to drive the process. An example of this approach can be found at:
Using a DATABASE field automatically generates a table for the output and can even be used without recourse to a mailmerge. An example of non-merge usage can be found at:

Alternatively, you may want to try one of the Many-to-One Mail Merge add-ins, from:
Graham Mayor at; or
Doug Robbins at

In addition to a 'Many to One' merge, the latter handles:
• Merge with Charts
• Duplex Merge
• Merge with FormFields
• Merge with Attachments
• Merge to Individual Documents
• Merge, Print and Staple
Paul Edstein
[MS MVP - Word]
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directory merge, word 2010

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