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Old 06-26-2014, 08:40 AM
genoMU69 genoMU69 is offline Mac OS X Office for Mac 2011
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Default Need help making labels from Single Column Word file of addresses

Hello All - I have never done this before and tutorials I have found online are not helping at all.

I have a word file set up as such

City, State, zip

City, State, zip

Hard returns in between address info. Two hard returns in between contacts.

I would appreciate ANY help.

Thank you in advance.

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Old 06-26-2014, 03:33 PM
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macropod macropod is online now Windows 7 32bit Office 2010 32bit
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Your data really aren't set up correctly for this. To prepare the data:
1. Use Find/Replace with -
Find = ^p
Replace = ^t
then -
Find = ^t^t
Replace = ^p
2. Select the whole lot and use Insert|Table>Convert Text to Table>OK to turn the data into a table.
3. Add a header row to the table, with Name, Address1, Address2, Address as the cell contents.
4. Save the document.
5. Create a new document and choose the label format you want via Mailings|Start Mailmerge>Labels.
6. Choose Select Recipients>Use Existing List and navigate to your document containing the labels.
7. In the first label, use Insert Mergefield to insert the Name, Address1, Address2, Address fields.
8. Arrange the label layout how you want it to appear.
9. Click 'Update labels'.
10. Save the mailmerge main document as a new file.
11. Click on Finish & Merge>Edit individual Documents>OK.
Paul Edstein
[MS MVP - Word]
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