This is an issue I've fought since 1995!!!
I've yet to find training for "programming" macros, etc. in Word - although I admit I gave up years ago since I don't do many mail merges - but now we're starting to, SO, a BIG S.O.S.!



1. How do I get 2-page letters to have "2 of 2" (instead of "45 of 300," etc.) on the second page after a merge, as well as,

2. HOW (& what default setting do I change/how) do I get Word NOT to have "continuous numbering from previous" (for numbered lists) in every separate letter after the first.

Gosh knows Word is always trying to show me how much smarter it is than I am and this is one of those times when it just causes me Grief - SINCE 1995!!!

I shouldn't have to learn VBA to do a simple 2-page letter mail merge for 200 recipients.

grumble, growl.

I appreciate any assistance with this lifelong adventure.

Use a SectionPages field instead of NumPages field.

Or, if the letter will always be two pages, use a different first-page header. Just use the number 2 for the second page's header rather than a field.

See Mail Merge.

Thanks, I will try that code instead. The letters/docs can be between 2 pages and 50 - so much fun when things go awry. :-) Any ideas on the numbered lists in the letters/docs? How to kill that "continue from previous" code.
Thanks again, I really appreciate the help.

Hadn't noticed that question. I would code the lists to restart numbering, even though it is the first instance. Do not know that this will work, but it is where I would start.

Just double-checked and I do not have the numbering problem in my merges. I suspect it is because I use outline numbering tied to styles as set out in How to create numbered headings or outline numbering in Ribbon Versions of Word by Shauna Kelly rather than a simple numbered list.

Just tried a simple list as well and no problem, it restarted for each new record.
I just tried telling the list to restart and still no problem. What kind of numbering are you using? A SEQ field perhaps?

Nope, tried to reproduce your problem using a SEQ field and I could not get that to do it either.

Any chance you are using a document converted from Word Perfect or some other Word Processing program (a bad idea, by the way).

Quote:

Originally Posted by CCCPWDES ... I've yet to find training for "programming" macros, etc. in Word ....

I started with this:
Macros and VBA (Visual Basic for Applications)

I then moved to UserForms.

Here is a link to a book I have used:
Mastering VBA for Office 2010 by Richard Mansfield

However, nothing you mentioned so far should require vba.

The X of Y page numbering can be handled by using a SECTIONPAGES field instead of the default NUMPAGES field.

The paragraph numbering can likewise be handled via SEQ fields, etc., as indicated by Charles.

None of this requires VBA and the solutions have been available since before 1995 ... they were already present in Office 4 (which I used and didn't even have VBA), released in 1993. They may even have been present in the DOS versions of Word, but I really don't remember.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

I'm generating a fresh new document - no legacying from WP, etc. the manual numbering on page two onward is probably the only way to go.
I'll try the "start numbering at" for the list - so far it only worked on the first merged document and subsequent letters defaulted to "continue number from previous." I'll see if a style will remedy that, but not sure how to really do that. We have to keep stuff dummied down because we have turnover at these desks every 1-4 years and most people here don't know macros or even setting tabs sometimes!
Thanks again for all the input - I will see if I can get it to work and will let y'all know.