Hi,



I'm trying to mail-merge an Excel document into a Word letter. All the numbers in Excel are in 0.00 (accounting) format (and none of them have 'extra digits' that aren't visible, I triple checked this ), but when it merges into the Word document, it merges like this: 14.300000000000001 (should just be 14.30) or 21.739999999999998 (should just be 21.74). It does this for every number.
Any help at all would be greatly appreciated!!

Hi Tamarissa,

What you're now seeing is the raw values in Excel. To control number & currency formatting in Word, add a numeric picture switch to the mergefield. To do this:
• select the field;
• press Shift-F9 to reveal the field coding. It should look something like {MERGEFIELD MyData};
• edit the field so that you get {MERGEFIELD MyData \# $,0.00} (or whatever other numeric format you prefer - see below);
• position the cursor anywhere in this field and press F9 to update it;
• run your mailmerge.

Note1: The '\# $,0.00' in the field is referred to as a numeric picture switch. Other possibilities include:
• \# 0 for rounded whole numbers
• \# ,0 for rounded whole numbers with a thousands separator
• \# ,0.00 for numbers accurate to two decimal places, with a thousands separator
• \# $,0 for rounded whole dollars with a thousands separator
• \# "$,0.00;($,0.00);'-'" for currency, with brackets around negative numbers and a hyphen for 0 values
The precision of the displayed value is controlled by the '0.00'. You can use anything from '0' to '0.000000000000000'.

If you use a final ';' in the formatting switch with nothing following, (eg \# "$,0.00;($,0.00);") zero values will be suppressed. Note that this suppresses 0s resulting from empty fields and from fields containing 0s.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

Thank you so much Paul, that worked fantastically !